Advisor, Undergraduate Awards - Montréal, Canada - Concordia University

Concordia University

Verified Company

Montréal, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Number:
/

Department:
Financial Aid and Awards

Grade:
GR12

Campus:
Sir George Williams (Downtown)

Salary:
$76, $91,341.36 per annum

Union/Association/HR Policy:

CUPEU

Posting deadline:
December 1, 2023

Recognized as Canada's top university under the age of 50, and one of Montreal's top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society's big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

SCOPE

Reporting to the Manager, Student Financial Assistant, the incumbent administers departmental functions related to undergraduate institutional merit-based aid and institutional need-based aid programs.

The incumbent administers the undergraduate Entrance Scholarship program, directly supporting the faculties in the selection of award recipients.

The incumbent also supports the University's fundraising efforts and acts as a key resource on best practices in undergraduate awards for Aid and Rewards personnel.

PRIMARY RESPONSIBILITIES

Administer the undergraduate awards portfolio in line with the University's enrolment objectives. Ensure the timely communication of awards programs and/or individual award information. Ensure awards timelines are met.
Assess compliance with the University's policy and act as a liaison with faculties.
In line with the University's enrolment cycle and objectives, provide advice and guidance to staff and faculty in the awards selection process. Provide advice, guidance and information regarding awards operations to University fundraising staff.
Analyze, reconcile and maintain award accounts; inform director of problems / errors. Ensure effective organization of local award files and maintain databases.
Liaise with internal contacts as well as external award agencies.
Plan and administer workshops for faculty and staff.
Ensure accuracy of all web content related to awards.
Assist the Director in the assignment of work to support staff and ensure timely completion of tasks.
Compile and interpret statistical information to prepare reports and recommendations.
Perform other duties in support of the operation of the office.

QUALIFICATIONS

Bachelor's degree and two to four years of related work experience.
Prior experience in finance/research award administration.
Good knowledge (Level 4) of spoken and written English and French in order to communicate effectively with faculty, staff, and students and to draft correspondence, documentation, and reports.
Good knowledge (intermediate level) of Word and Excel; basic knowledge of Access.
Excellent interpersonal and communication skills with the ability to deal sensitively with individuals.
Experience in dealing compassionately with individuals in sometimes difficult personal situations.
Excellent organizational skills in order to organize work and set priorities under pressure of time constraints.
Ability to multitask and work under pressure with mínimal supervision.
Aptitude to work in a serviceoriented environment as both a member of a team and independently.
Familiarity with ongoing funding mechanisms and programs.
Knowledge of Canadian and Quebec undergraduate funding programs and regulations is an asset.
Experience with funding programs in an academic setting is an asset.
Focus on customer service to both staff and students is an asset.
Knowledge of Peoplesoft and University financial management systems as well as academic regulations is an asset.
Knowledge of accounting policy and procedures is an asset.
General knowledge of governmental financial aid programs is an asset.
Experience or training in deescalation of difficult situations is an asset.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English.

Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands

The Kanien'kehá:
ka Nation is recognized as the custodians of the lands and waters on which we gather today

Tiohtià:
ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montrea