Human Resources Coordinator - London, Canada - Old Oak Properties

Old Oak Properties
Old Oak Properties
Verified Company
London, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

At Old Oak:


  • We demonstrate integrity in everything we do,
  • We keep our people, our customers, and our community as our priority, and
  • We are a company where people want to be

What We Offer:


  • Certified Great Place to Work
  • A company that gives back to the local community
  • Opportunities for subsidized professional development
  • A friendly, fun, and safe teamoriented work environment
  • Room for future growth and advancement
  • Complimentary downtown covered parking
  • Volunteering Days
  • Health/Dental benefits package
  • Competitive wage structure

Role Summary and Purpose

The Human Resources (HR) Coordinator is responsible for ensuring key HR programs and employment standards, company policies, and functions of the organization are compliant with company standards and provincial/federal regulations.

Additionally, the HR Coordinator will oversee and lead the recruitment, selection, and onboarding process for new employees, and act as the main point of contact for WSIB-related requests, in addition to general Human Resources departmental support and maintenance of Old Oak's HRIS.

This HR Coordinator Position will report to the HR Generalist.


Responsibilities

Human Resources:

1. Recruitment, Selection, Onboarding, & Offboarding

  • Coordinate all applicable onboarding of new employee training (WHMIS, Accessibility Standards, Health & Safety, etc.).
  • Assist in coordinating all hiring activities, collaborating closely with the relevant manager including developing ad postings, interviews, assessments, reference checks, offer letters, etc. where applicable.
  • Responsible for coordination and administration of the onboarding process for new employees, ensuring all accompanying documentation is completed by managers and following up when necessary.
  • Enter all new employee information into the HRIS upon hire.
  • Conduct exit interviews for employees who voluntarily resign and identify themes and trends to assess and address if needed.

2. General HR Administration

  • Assist the HR Generalist with the development, implementation, and administration of policies, programs, and procedures.
  • Maintain accurate, comprehensive, and confidential personnel records.
  • Assist with the preparation of formal communications to employees.
  • Draft general forms, letters, reports, and memos as required.
  • Assist the HR Generalist in ensuring HRIS & other internal databases are accurate, providing guidance and assistance to employees and managers as needed.
  • Participate in HR projects, events, etc. as required.
  • Answer employee and manager queries about HRrelated issues as required, escalating to the HR Generalist and Senior Management when necessary.
  • Maintain and follow established Standard Operating Procedures related to HR procedures, recommending changes or adjustments for continuous improvement where necessary.
  • Provide administrative support to the HR Generalist, President, VPs, and other managers as required.
  • Consult with the WSIB case adjudicators to create Modified Work Duties, Return to Work plans, and submission of all related documents (Form 7 reports, Functional Abilities Forms, etc.) and incident reports to the WSIB.
  • Responsible for the Inkblot Employee Assistance Plan (EAP) administration.

3. Employee Engagement

  • Participate in organizing Employee Appreciation/Anniversary Programs.
  • Actively promote a positive working culture throughout all divisions of Old Oak via employee initiatives.
  • Administration of employee engagement surveys, generating reports and relevant data from the findings.

Health & Safety:

4. Joint Health & Safety Committee

  • Responsible for monitoring monthly inspection reports returned to the JHSC for filing, and following up with any discrepancies that may occur.
  • Ensure all Health and Safety boards and materials in each site/location are accurate, contain uptodate information compliant with the OHSA, and promptly address any discrepancies that may occur.
  • Assist with documenting all workplace accidents, incidents, and injuries, and maintain accurate records of any incidents that may occur.
  • Other Health and Safetyrelated duties as assigned.

Qualifications

  • Human Resources or related field diploma/degree.
  • Advanced Microsoft Office Suite skills, _primarily Teams, Outlook, and Excel._
  • Minimum 2 years of experience in a similar role preferred.
  • Previous experience with HRIS systems, Recruitment & Selection processes, etc.
  • Integrity and strong attention to detail.
  • Demonstrable ability to build strong working relationships and rapport.
  • Ability to adjust to shifting deadlines for projects and deliverables.
  • Excellent oral and written communication skills.
  • Strong business acumen.
  • Knowledgeable in current HR/Payroll practices and relevant legislation (ESA, OHSA, etc.).
  • CHRP/CHRL designation is appreciated but not required.
  • Previous work experience in an office setting.
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Standard Office Hours_
Total weekly hours betwe
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