Executive Assistant - Vancouver, Canada - WELL Health Technologies Corp

WELL Health Technologies Corp

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Entity:
WELL Health Technologies Corp.

Position:
Executive Assistant to the CEO (Chief Executive Officer)

Type:
Full Time Permanent,

Location:
Vancouver, BC - Hybrid (remote and in-office)

Company Overview:

WELL is an innovative technologyenabled healthcare company whose overarching objective is to positively impact health outcomes by leveraging technology to empower and support healthcare practitioners and their patients. WELL has built an innovative practitioner enablement platform that includes comprehensive endtoend practice management tools inclusive of virtual care and digital patient engagement capabilities as well as Electronic Medical Records (EMR), Revenue Cycle Management (RCM), and data protection services. WELL uses this platform to power healthcare practitioners both inside and outside of WELL's own omnichannel patient services offerings. WELL owns and operates Canada's largest network of outpatient medical clinics serving primary and specialized healthcare services and is the provider of a leading multinational multidisciplinary telehealth offering. WELL is publicly traded on the Toronto Stock Exchange under the symbol "

Job description:

This is an excellent opportunity to join a rapidly growing hightech purposedriven company WELL Health is looking to hire an Executive Assistant to the CEO. This is a fulltime position based in the company's headquarters in downtown Vancouver (the role is Hybrid a combination of working remotely and in the office).

Requirements:

The EA is a key and trusted team member that has access to confidential and extremely sensitive information.

The EA will act in confidence on behalf of the CEO to handle matters of an organizationally or commercially confidential nature.

The EA must have the ability to exercise good judgment in recognizing the scope of authority and protecting confidential information.

Key responsibilities:

Plan CEO's travel schedule and arrangements flight, hotel, car reservations, and itineraries.
Manage and maintain the CEO's calendar schedules and all coordination pertaining to booking appointments, scheduling, and preparing meetings, information gathering, etc., while being available to assist with any needs or lastminute changes.
Plan all meetings that involve the CEO; executive group meetings such as companywide general meetings, board of director meetings, and 1:1 meetings between the CEO and executives.
Take notes and deliverable items from Leadership meetings and distribute meeting minutes after the meetings as applicable.
Follow up with executives and managers/team members for any deliverable items or project status.
Manage multiple special projects including corporatewide initiatives, largescale meetings, event planning for conferences/exhibitions, and meetings with business partners.
Prepare reports, memorandums, letters, and any corporate documents and assist the CEO with presentations when required.
Represent the office of the CEO on communication with internal and external parties in a cordial and professional manner.
Check and distribute incoming correspondence and communication.
Project management and assist the CEO on any ad hoc deliverables as required.

Specific Requirements:

Minimum 3+ years' experience in a similar role supporting senior executives.
Proactive thinking, excellent planning, and organizational skills.
Strong time management skills, and ability to prioritize deliverables and schedule accordingly.
Flexible with work hours, and changes of priorities and schedules.
Excellent communication (written and verbal) and interpersonal skills.
Strong attention to detail.
Computer literate with excellent MS Office skills.
Experience working in high tech industries is an asset, but not mandatory.
Previous EA experience is a key asset for this position.

WELL is committed to supporting a diverse, inclusive, and accessible workplace.

We welcome and celebrate the diversity of applicants and team members across ability, race, gender identity, sexual orientation, and perspective.

We strive to create an inclusive workplace where differences are celebrated and fuel our success - this is the WELL Way