Juzzettee Gamit

WORK HISTORY

CYPRUS TRADE CENTRE

EXECUTIVE SECRETARY / INFORMATION OFFICER

DUBAI, UAE    2004 - 2022

• Reported directly to the Commercial Counsellor.
• Performed administrative duties such as screening phone calls & e-mails, taking down messages & relaying information.
• Takes down dictation and prepared office correspondence.
• Did scheduling and confirmation of appointments.
• Maintained an accurate and organized easy-access filing system.
• Responsible for ordering business cards, stationeries, and any other office supplies as required.
• Coordinated and arranged travel itineraries and hotel reservations for the Counsellor and delegates from Cyprus.
• Prepared and arranged trade inquiries received from companies in GCC, Iran, India & Yemen.
• Participated in the Exhibition organized by the Cyprus Trade Centre as an Information Officer.
• In charge receiving of visitors from Ministries, Consulates, Government Offices, and businessmen.
• Responsible for the office accounts and the preparation of the monthly vouchers.
• In charge of the monthly, quarterly & yearly report of the Trade Section to be submitted to the Cyprus Ministry of Energy, Commerce & Industry.
• Maintained the Commercial Counsellor’s diary.
• Formerly in charge of Cyprus visa applications (from 2004 to March 2010); from the visa inquiries, screening of visa applicants, and preparation of the applicant’s documents to be submitted directly to our Embassy in Qatar, and visa accounts.
• Formerly Responsible for the legalization of documents from Cyprus to UAE and vice versa (from 2004 to March 2010).

WURTH GULF FZE (German Company)

ADMINISTRATIVE ASSISTANT

DUBAI, UAE    2003-2004

• Reports directly to the Manager.
• Take down dictation and prepares office correspondence.
• Send and receive fax and e-mail correspondence.
• Arranged meetings and appointments.
• Prepared minutes of the meeting. 
• Prepared Training Manual for the Sales Force in respect to the Meetings.
• Coordinating and Arranging Travel Itineraries for the Managers. 
• Received calls and inquiries over the phone.
• Maintaining inventory of office supplies and ordering supplies as required
• Assisting in the coordination of administrative procedures such as budget submissions.
• Assisting the Sales department in the encoding of sales orders, picking lists, packing list, and invoicing.
• Secretarial routine work.