Kalahariharan Kanawathiepulle

An efficient, organized and approachable person who is always willing to help colleagues out. Possessing fast and effective secretarial skills, and having a strong administrative background, seeking a position to utilize my knowledge, skills, and abilities in the field of Administration and Warehousing.

Administrator (Procurement Department)
Petroserv Limited, Qatar - (Jan 2021 – To date)

The Hiring of Heavy Equipment & Services:
• Researching and evaluating the market rates for heavy equipment hiring, negotiating with the Suppliers on the rates and collecting quotations for Cost Comparison Sheet (CS), preparing CS with 3 suppliers’ quotation to obtain Management approval, and finally preparing the LPO in SAP ERP System for the suppliers and placing the orders.
• Effectively filing the records for the purpose of Audit/ ISO standards and systemizing the scanned electronic copies for quick reference. 
• Effectively corresponding to mails, sending to the concerned department for action, preparing weekly reports, responding to new equipment requests, and any other reports when required.  
• Maintain a good communication with Heavy Equipment on Rental Suppliers, obtaining their updated SOA for the payable accountant, and follow-up for payments. 
• Overseeing all site equipment & vehicle movements, recording in the master list, liaising with the project sites and the suppliers for the deployment of Equipment and being the link between them to solve any issues, updating the tracker list of site requirements & deployments, and making reports for higher management with these data.

Sales Support Agent
Al Maysan Heavy Equipment WLL, Qatar - (April 2015 – April 2020)

Heavy Equipment Sales Division Responsibilities:
• Preparing Sales Quotations, agreements & Performa Invoices for the sales team. Generating Delivery Notes, Sale Orders, and Invoices for each sale, ensuring payments are allocated in the customer accounts, maintaining a proper Client filing system with complete records, and keeping ready for both internal & external Auditors.
• Preparing the Purchase Orders for Vendors, receiving and processing invoices for payment.
• Calculating the landing cost of the imported vehicles in the SAP ERP system, to generate the selling price and update the system prior to invoicing. 
• Handling petty cash and filing of the corresponding invoices/ vouchers accordingly.
• Analysing the weekly reports/ quotations of the Sales Team to evaluate the required reports for the higher Management to assess their performance (KPI).

Leasing Division Responsibilities: 
• Calculating monthly hire charges of the equipment based on site time sheets, preparing invoices in SAP and submitting with necessary documents to the customers. 
• Updating the invoice tracker, resolving any disputes with the customers related to invoices and making credit notes where necessary, coordinating with the collection officers on the payment dues.  
• Updating weekly reports with financial and asset management details. Maintaining operators assignment with leased-out machines for OT verifications. Helping staff by being a bridge between them and the Head Office for their needs, uploading their overtime in the online portal, and solving any issues by coordinating with HR Department.
• Maintaining an effective filing system for ongoing deals as well as past jobs, making ready the documents for Auditor inspection at all times.  

Administrator cum Accounts Assistant
Mobility Medical Equipment LLC, Dubai - (Sept 2012 – Oct 2014)

Responsibilities:
• Updating the day-to-day transactions using Tally Accounting Package.
• Handling Banks, Creditors, and Debtors Control Accounts.
• Placing orders with overseas suppliers and coordinating with the shipping agency.
• Administering the stock issuance/ receiving.
• Vehicle Running Chart maintaining and organizing deliveries.
• Fully handling Sales, Invoicing and the Cashier work.  
• Preparing quotations and Government Tender Documents/ submitting them with Bank Guarantees.
• Performing Administrative and Secretarial work for the Managing Director.

Warehouse In Charge/ Storekeeper
Ahmed Abed “Bakemate” Factory, Jeddah, Saudi Arabia. - (March 2009 – Jan 2012)

Responsibilities: 
• Material handling of the Production Department and dispatching finished goods to outlet branches.
• Production-related raw material loss estimating and evaluation.
• Posting day-to-day transactions in Factory Accounting System.
• Maintaining the raw materials availability for the manufacturing, and organizing the transfer of raw materials from the secondary warehouse. Operating a Battery powered Forklift.
• Vehicle Running Chart maintaining.
• Enforcing hygiene and pest control of warehouses as per the “Hazard analysis and critical control points standards” (HACCP).
• Assigning and supervising employees and all other activities of the Warehouse.

Accounts Assistant
KMS Associates, Sri Lanka. - (June 2008 – Feb 2009)

Assistant Accountant
Frontline Outdoor Advertising (Pvt.) Ltd. - (Jul 2007 – May 2008)

Data Entry/ Computer Operator
Kahawita De Silva & Associates (Pvt.) Ltd (Chartered Architects), Sri Lanka - (May 2006 – June 2007)

Audit Trainee
S. R. Associates (Chartered Accountants), Sri Lanka. - (Sept 2003 – May 2006)

Cashier cum Front Office Staff
Hotel Galaxy (Pvt.) Ltd, Sri Lanka. - (Sept 1998 – May 2003)
 

Certification in Cost & Executive Accounts.