Sara Kosmowska

Office Manager

Brazolot Migration Group, Hudson | 2023-present

• A point person for maintenance, supplies, equipment and bills
• Preparing and sending mass emails, scheduling and moderating webinars, creating social media content
• Client billing management. Serving as a primary point of contact for clients in relation to financial statements and billing process
• Overseeing clients’ payment schedule to ensure timely and accurate billing
• Setting up new clients’ files and making sure all contracts and legals are signed and returned
• Preparing and sending monthly spreadsheet to an accountant

International Operation Coordinator

Execaire, Montreal | 2017-2019

• Providing administrative support service in private jet operational environment
• Obtaining permits required for booked trips (overflight permits, landing rights, catering, ground transportation, etc.)
• Scheduling and booking flight services and informing them about aircraft movements
• Interacting with clients and enter their trip details and service request into scheduling system
• Supervising the trip from creation to completion to ensure client requirements and requests are included across all deliverables

Flight CRew Coordinator

ACASS, Montreal | 2017                                                                                                                                                           

• Taking care of the entire projects from start to finish and presenting their status during morning meetings 
• Working under minimal supervision, co-chair morning meetings
• Making travel arrangements for crew members
• Preparing employment contracts for crew members
• Approving pilots’ expenses and maintain an ongoing schedule for payroll purposes
• Providing clients with professional, operational and customized support service
• Coordinating with the crew, maintenance, accounts and sales departments for all project to ensure smooth operations

Flight COORDinator

Air Tindi, Yellowknife | 2014-2017                                                                                                                                              

• Dispatching medevacs, scheduled flights and charters across northern Canada
• Using SKYLINE software to create aircraft reservations including itineraries, passenger manifests, cargo lists and other flight details.
• Assisting flight crews with organizing ground services: fueling, de-icing etc. 
• Making hotel and transport reservations for flight crews 
• Flight following; checking weather conditions and NOTAMs
• Communicating with different departments within the company to ensure smooth and safe operations
• Multitasking in a very fast paced environment