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Sara Kosmowska

Sara Kosmowska

Office Administrator

Administrative

Hudson, Montérégie

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About Sara Kosmowska:

My educational background is in Cultural Anthropology and TESL (Teaching English as a Second Language). I have also obtained an Airline Dispatch License and have worked in the northern bush airlines and corporate aviation. Last year, I wrote, self-published, and promoted a book to self-study Aviation English. 
I work as an Office Administrator in an Immigration Consultancy, where I perform Office Manager tasks and prepare Social Media content. I am responsible for setting up new clients' files, creating invoices, and running day-to-day office operations. 

I am a fast learner, and I thrive in fast-paced work environments. I can work with minimal supervision and manage my time effectively. I am also detailed oriented. 
 

Experience

Office Manager

Brazolot Migration Group, Hudson | 2023-present

  • A point person for maintenance, supplies, equipment and bills
  • Preparing and sending mass emails, scheduling and moderating webinars, creating social media content
  • Client billing management. Serving as a primary point of contact for clients in relation to financial statements and billing process
  • Overseeing clients’ payment schedule to ensure timely and accurate billing
  • Setting up new clients’ files and making sure all contracts and legals are signed and returned
  • Preparing and sending monthly spreadsheet to an accountant

 

 

International Operation Coordinator

Execaire, Montreal | 2017-2019

  • Providing administrative support service in private jet operational environment
  • Obtaining permits required for booked trips (overflight permits, landing rights, catering, ground transportation, etc.)
  • Scheduling and booking flight services and informing them about aircraft movements
  • Interacting with clients and enter their trip details and service request into scheduling system
  • Supervising the trip from creation to completion to ensure client requirements and requests are included across all deliverables

 

 

Flight CRew Coordinator

ACASS, Montreal | 2017                                                                                                                                                           

  • Taking care of the entire projects from start to finish and presenting their status during morning meetings 
  • Working under minimal supervision, co-chair morning meetings
  • Making travel arrangements for crew members
  • Preparing employment contracts for crew members
  • Approving pilots’ expenses and maintain an ongoing schedule for payroll purposes
  • Providing clients with professional, operational and customized support service
  • Coordinating with the crew, maintenance, accounts and sales departments for all project to ensure smooth operations

 

Flight COORDinator

Air Tindi, Yellowknife | 2014-2017                                                                                                                                              

  • Dispatching medevacs, scheduled flights and charters across northern Canada
  • Using SKYLINE software to create aircraft reservations including itineraries, passenger manifests, cargo lists and other flight details.
  • Assisting flight crews with organizing ground services: fueling, de-icing etc. 
  • Making hotel and transport reservations for flight crews 
  • Flight following; checking weather conditions and NOTAMs
  • Communicating with different departments within the company to ensure smooth and safe operations
  • Multitasking in a very fast paced environment

 

 

Education

TESL Certicifate Program

Concordia University, Montreal | 2024

 

Erasmus Program

Bilgi University, Istanbul (Turkey) | 2009

 

Cultural Anthropology (master’sDegree)

University of Adam Mickiewicz, Poznan (Poland) | 2005-2010

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