Executive Assistant - Toronto, Canada - HTS Engineering - Heat Transfer Solutions

HTS Engineering - Heat Transfer Solutions

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

HTS Engineering Ltd. is the largest independent commercial HVAC manufacturers' rep in North America, with 20 locations in the US and Canada.

HTS has a vibrant look and brand promise one that reflects our company-wide commitment to ensure the individual success of all those involved in a project's HVAC system selection, design, purchase, installation and maintenance including our employees, suppliers, customers and end users.

Reporting to the CFO, the Executive Assistant is responsible for providing administrative support to the CFO and Corporate Controller.

Responsibilities:

Legal/corporate secretary related functions assist CFO in updating corporate minute book, reviewing memorandum's from HTS's corporate attorney and advise the CFO on next steps, getting principal signatures on documents, etc.
Set up and manage filing of electronic and paper documents.
Manages the CFO's calendar, coordinates meetings, conference calls, travel arrangements and special events as required.
Assist the accounting department with credit card reconciliations, data entry, distribution of mail and preparation of courier packages.
Coordinate office maintenance and ordering of office and kitchen supplies.
Other duties as assigned

Skills:

University or College Degree

Computer literate

Microsoft suite of products
Excellent communication skills both written and oral
Strong organizational and administrative skills
Ability to work with mínimal supervision and to interact at all organizational levels

Experience: 1-3 years experience in an administrative role

Work location:
In person