Administrative Assistant - Edmonton, Canada - EPCOR

EPCOR

Verified Company

Edmonton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Highlights of the job:

We are hiring a full time, temporary
Administrative Assistant position for up to 11 months working out of Edmonton, Alberta.

Reporting to the Director, Customer Operations in EPCOR's Electricity division and supporting the management team, the Administrative Assistant in this role is responsible for providing administrative services at EPCOR's South Service Centre (SSC).

This includes managing the facility and its vendors and being the general go-to expert for resolution of any internal EPCOR processes or SSC issues.

This position has a great deal of autonomy and is expected to take initiative, be proactive in anticipating the needs of the team, execute problem-solving skills and ensure the large volume of tasks are prioritized and executed.

What you'd be responsible for:

Providing daytoday assistance to the Director, Customer Operations, anticipating needs and requirements without direct input.
Providing administrative support to the Customer Connections, Meter Operations and Meter Data & Billing teams, as required.
Supporting Customer Operations in developing presentations and reports for various audiences.
Coordinating and supporting Committee Day for the Electricity Leadership team.
Ensuring action items are complete on monthly operational reports and yearly business plans.
Coordinating service providers and security (e.g., contractors, couriers, janitorial services, etc.) at the South Service Centre and resolving any issues.
Preparing and submitting bimonthly cheque deposits and requisitions and helping to manage purchase orders.
Maintaining SharePoint sites for Customer Operations, Customer Connections, Meter Operations and Meter Data & Billing teams.
Coordinating and executing all aspects of internal events, including catering, audiovisual requirements and budget adherence.
Managing the office supply inventory in a cost effective "just in time" manner.
Completing service requests and facility requests for employee changes at the SSC.
Working collaboratively with other EPCOR Administrative Assistants to support and provide coverage, as requested.

What's required to be successful:

5+ years of related office experience.
Administrative Professional Certificate or Business Administration Diploma would be an asset.
Excellent working knowledge of Microsoft Office.
Advanced skills and knowledge in SharePoint design.
Basic knowledge of Electricity Operations distribution system and internal EPCOR processes considered an asset.
Proficient in developing systems to organize workflows, assure quality and provide timely services.
Proven ability to prioritize while managing competing priorities and meeting deadlines.
Exhibits great communication, an independent working style and the ability to resolve issues.

Other important facts about this job:

Jurisdiction:
CSU 52

Class:
A3

Hours of work: 80 hours biweekly

Wage:
Starting at $36.36 per hour with placement based on qualifications, credentials and experience

Application deadline
:
August 11, 2023
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Please note the following information:

A requirement of working for EPCOR is that you are at least 18 years of age, successfully attained a high school diploma (GED, or equivalent level of secondary education) and legally entitled to work in Canada. (A copy of a valid work permit may be required.)
If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks is required. Some EPCOR positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.
A technical/practical assessment may be administered during the selection process and this exercise will be used as a part of the selection criterion.