Project Manager Assistant - Regina, Canada - Century West Disaster Restoration

Century West Disaster Restoration

Verified Company

Regina, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Century West Disaster Restoration Ltd.

Position Title:
Project Manager Assistant

Role Summary:
The Project Manager Assistant provides support to the Project Manager by providing administrative support related to all projects.

The position's main duties are to ensure the continuity and efficiency of each project from start to finish through clear communication to all parties involved.

The Project Manager Assistant handles multiple projects within a fast-paced environment and is open to constant changes and challenges.

The project manager assistant will be highly organized and able to manage multiple projects at once in the absence of day-to-day guidance.

Responsibilities:

Obtain building permits when required. Schedule Building Department Inspections and maintain Building Department reports and directions as required.
Maintain consistent communication with home and business owners, insurance adjusters, property managers, policy holders, tenants, subcontractors, etc. on all aspects of emergency and restoration projects.
Assist in the resolution of change requests, unforeseen additional work, and other issues. Ensure proper documentation of all changes to original estimate are secured, specifically written and signed change orders.
Follow document file processes as set out by client service level agreements and inhouse requirements.
Ensure compliance with Company Health & Safety policies, procedures, and reporting requirements.
Meet or exceed preset profit margins on each job.
Obtain inspections when completed.
Ensure project documents are complete and current.
Provide Project Management Team with weekly claim status reports for files and KPI updates for all clients and projects.
Manage project budget/estimate. Ensure timely and accurate invoicing, and monitor receivables for each project. Analyze project profitability, revenue, margins, bill rates, and utilization.
Provide project accounting support, assist with approvals for Accounts Payable processing and client invoicing, budgets, and estimates.
Assist in Accounts Receivables review and follow ups as required, in conjunction with Finance Department.
Learn industry estimating software (Xactimate, Contractor Connect and Symbility)
Develop and maintain relationship with Project Managers, Project Management Team, Adjusters, Insureds, and others as required.
Build relationships with subtrade base; source new subtrades for general and specialty services; keep subtrades informed of changes to requirements.

Skills/ Competencies Required:

Minimum of 3 years progressive work experience in an project administrative role, preferably within the restoration industry.
Excellent grasp of entire Microsoft Office suite.
Experience in XACT analysis, Xactimate, Contractor Connect, Simbility an asset.
Confidence and professionalism to communicate effectively with clients, subcontractors, and peers.
Selfmotivated with the ability to take initiative and work in a fastpaced environment, handling competing demands.
Highly organized and a stickler for detail.
Ability to work under mínimal supervision/direction as well as part of a team, sharing information with others.
Team player who takes initiative to ensure that goals are met.
Excellent verbal and written communication skills, grammar, spelling, etc.
Ability to produce quality documents quickly and to company standards.
Proven ability to handle a variety of administrative tasks with conflicting deadlines.
Excellent telephone manner