Assistant, Executive - Toronto, Canada - Definity

Definity

Verified Company

Toronto, Canada

6 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job

ID :
6632

Category:

Brand :
Definity

Regular/Temporary :
Regular

Fulltime/Parttime :
Full Time

Location :
Toronto, Canada

Definity includes some of Canada's most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and Petline Insurance.

With strong roots that date back to 1871, we've grown to become a digital leader in the insurance industry. We're proud to help our clients and communities adapt and thrive in a world of constant change.

Our promise to you:
It's better here. Why? Because we CARE, and we provide an employee experience that's collaborative, ambitious, rewarding, and empowering.

Our ambition is to be one of Canada's leading and most innovative P&C insurers. Come be a part of our journey, and love what you do.

Definity offers a flexible, hybrid work experience where employees work from the office and virtually depending on the type of work they are doing and who they are working with.

Leaders partner with their teams to find the right balance of on-site and remote work that best meets the needs of their teams, colleagues, brokers and customers, while ensuring collaboration, teamwork and accountability for goals.

What can you expect from this role?

Executive Support:

Have full responsibility for executive calendar.
Manage and schedule appointments independently to ensure most efficient use of executive time.
Plan and execute all aspects of team meetings and special events, including venue and technical support arrangements and the development of Power Point presentations.
Serve as a key source of energy for team culture and engagement
Initiate and manage documentation including highly sensitive and confidential information.
Booking and organization of leader's travel requirements (as required)\
Compile information and prepare reports and correspondence for executive and senior leadership

Budget and Expenses:

Develop framework budget based on historical data and business plans. Input budget, coordinate budget/reforecast processes and ensure deadlines are met.
Canvass and compile information to support quarter risk management reporting processes
Monitor monthly reports and track expenses, following up on discrepancies when necessary.
Review all direct report expense reports for accuracy and policy compliance.
Complete, prepare and submit payment of invoices and company expenses
Using own judgment, responsible for handling expenses to an authorized maximum amount.

Additional Support:

Provide general administrative support to the leadership team, including coordinating working group and projectrelated calendar and meeting requirements.
Assist with new hire and onboarding processes
Ensure effective information management and recordkeeping
Provide required support that includes database administration, spreadsheets, pdf, and word processing
Act as back up support for department team members during absences and peak periods, learning key responsibilities
Other duties as required

Who We're Looking For:

You're a superior planner, organizer and coordinator
You have impeccable attention to detail
You're an outstanding verbal and written communicator
You perform well in a busy operation, remain calm under pressure and adapt to a changing environment
You're looking to build and maintain strong relationships
Committed to continuous improvement and customer service; professional, friendly, and courteous in all interactions
You have a knack for working with mínimal direct supervision
You are a great team player

What you bring to the role?

University degree or College diploma in related discipline
5+ years of experience in an administrative support position; experience supporting at the executive level is an asset.
Proficient in Microsoft Word, Excel and PowerPoint in order to produce professional correspondence and documentation
Superior planning, organization and coordination skills; impeccable calendar management skills and able to prioritize meetings on behalf of the executive
Ability to work independently, proactive, forwardthinking and resourceful
Strong communication skills, both written and verbal
Professional, friendly and courteous in all interactions with internal and external customers
Excellent organizational and time management skill
High level of maturity and integrity with respect to confidential information
High level of comfort dealing with senior level staff

Go ahead and expect a lot — you deserve it, and we've got it: