Financial Analyst - Ottawa, Canada - Canadian Centre on Substance Abuse

Canadian Centre on Substance Abuse

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Position:

Financial Analyst/Contracts Specialist

Reports to:

Director, Finance

Profile Date:

October 2023

The Canadian Centre on Substance Use and Addiction (CCSA) changes lives by bringing people and knowledge together to reduce the harms of alcohol and other drugs on society.

We partner with public, private and non-governmental organizations (NGOs) to improve the health and safety of people living in Canada.

An NGO with a national focus, CCSA envisions a healthier Canadian society where evidence transforms approaches to substance use.

CCSA acknowledges that First Nations, Métis and Inuit people are the holders of Traditional Indigenous Knowledge.

We respect the power of the Indigenous ways of knowing and of Traditional Indigenous Knowledge and commit to learning about and incorporating this knowledge into our work with proper guidance.

Reporting to the Director, Finance, the Financial Analyst/Contracts Specialist is responsible for a range of finance-based services that support the managed growth and capacity of the Finance division and the development of organization-wide procurement standards and activities according to CCSA's policies and processes.

The priorities of the Financial Analyst/Contract Specialist will be to support projects designed to upgrade the Finance division's toolset and increase reporting capacity.

This individual will also manage the drafting, processing and execution of requests for proposals (RFPs) and develop and negotiate organization-wide service contracts and vendor agreements for all CCSA's activities and programming.

Responsibilities

In the area of finance

Supports projects that require oversight and implementation skills in collaboration with the Director, Finance
Upgrades payroll from RFP to implementation
Maintains and documents budget and mappings and updates in Microsoft 365 Dynamics
Business Central while ensuring continuity
Maps finance processes and updates to the manual
Upgrades credit cards to commercial cards
Performs an upgrade analysis of the finance software system in conjunction with other corporate software and tools
Assists with monthend and quarterend close as required; this involves preparing closing entries for asset, liability, revenue and prepaid expense entries, investment, additions to capital assets and amortization schedules
Balances financial reporting to the trial balance to support the preparation and analysis of monthend reports for distribution to directors

In the area of contracts

Assists members of the leadership team in developing and reviewing contracts and agreements according to internal procurement policies and guidelines
Reviews and assesses divisionally drafted RFPs that have a material impact on CCSA and does so in accordance with internal procurement policies and guidelines
Consults and works in collaboration with internal staff, vendors and external parties and partners for the development and execution of procurement activities, contracts and agreements
Acts as the liaison with legal counsel and senior management when decisions are required
Communicates corporate procurement policies and standards to suppliers to ensure CCSA continues to build a strong foundation of service partners
Reports on vendor analysis, transactions and contract variance

Qualifications

Relevant undergraduate degree or diploma in finance, business or a related field, or a combination of education and experience
Five to seven years' experience in a finance environment with progressive experience in similar functions
Experience in variance analysis in a projectbased financial statement environment
Microsoft Excel skills that are expert to very advanced with the ability to data mine
Experience in reading, interpreting and drafting legally binding documents
Knowledge of the most recent procurement practices and processes
Adept at assessing and managing risks, making evidencebased decisions when identifying risk to ensure the organization is avoiding, transferring, mitigating, sharing and compensating for elements of risks
Experience developing continuous improvement and refinement of processes that relate to elements of a contract life cycle
Strong written communication skills, with a high degree of tact and diplomacy to deal with highprofile external contacts
Excellent organizational and timemanagement skills with the ability to plan and carry out broad assignments in a collaborative environment while ensuring their timely completion
Complex problemsolving skills that include probing for information to determine the nature of the problem, comprehending complex material and developing unique solutions
Advanced software skills, including skills in word processing, spreadsheets, presentations, databases, electronic mail and calendaring

Assets