Administrative Assistant - London, Canada - Western University

Western University

Verified Company

London, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Western:

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.

We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us:

The Department of Medicine possesses a strong track record of academic excellence.

We attract the best and brightest students, residents, and fellows, because of our excellent faculty and staff, innovative teaching methods and diverse learning experiences in an environment that is supportive and nurturing.

Our faculty and trainees are passionate about ensuring the consistent delivery of patient centered care, including safety and quality.

We are part of a larger healthcare system that works to deliver the health solutions that people require in London and Southwestern Ontario.

The Department of Medicine works closely with academic hospitals, the Southwest Local Health Integrated Network and community physicians and partners to achieve accessible and sustainable healthcare for all.

Responsibilities:

The Administrative Assistant supports the Division of Rheumatology with trainees and includes the following responsibilities

Scheduling of trainee electives in rheumatology on a monthly basis, incluing PGY4 & 5's in various fileds of medicine
Monthly Oncall scheduling for trainees and consultants
Scheduling of trainee/consultant teaching and other related meetings
Transcribing minutes from meetings
Interactions with the Dept of Medicine for scheduling and evaluations, and with the Arthritis Society
Ordering catering and supplies, booking rooms and other meeing arrangments
Invoicing and reconcilitation of Rheumatology accounts
Organizing travel and accomodations for speakers
Knowledge of internal program one45

Qualifications:

Education:

Community College Diploma in an administrative field

Experience:

1 year of experience working in a medical environment

Skills, Abilities & Expertise:

Knowledge of general office procedures including records management systems
Ability to establish effective routines for excellent communication with all members of the team to maximize productivity
Proven ability and natural inclination to interact with people in professional, respectful and diplomatic manner
Selfmotivated multitasker with strong organizational skills
Positive, outgoing attitude with genuine customer service orientation
Demonstrated ability to work independently, take initiative and follow through on work assignments
Familiarity with University policies and procedures preferred
Written and verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity:

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.