Manager, Administrative Operations - Montréal, Canada - Concordia University

Concordia University

Verified Company

Montréal, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Number:
/ C1931

Department:
Office of the Vice-President, University Advancement

Campus:
Sir George Williams (Downtown)

Salary:
$100, $116,830.00 per annum

Union/Association/HR Policy:

HR POLICIES

Posting deadline:
February 23, 2024

Recognized as Canada's top university under the age of 50, and one of Montreal's top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society's big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

NOTE:
_This posting represents a full-time indeterminate contract.
SCOPE

Reporting to the Executive Director, Advancement Services, the incumbent manages all budget, human resource and administrative operational activities for University Advancement (UA) in support of the Department's strategic priorities and its directional plan.

PRIMARY RESPONSIBILITIES

Oversee the financial planning activities and implementation of operating budgets for all units within UA.
Ensure the appropriate processes and systems are in place to effectively analyze, reconcile and report on UA's operating budget.
Provide recommendations to UA senior leadership on improvements to the allocation and use of financial resources to meet the priorities of the unit.
Direct all staff recruitments for UA from drafting job profiles, and hiring, to training and professional development, in consultation with UA management and HR. Direct and manage relationships and processes with executive search firms, when employed, to ensure quality, efficiency, and monitor search costs.
Design and implement programs for performance management.
Develop and manage mentoring and job shadowing programs to ensure retention and growth of all staff with an emphasis on growing and retaining a more diverse staff.
Oversee all administrative operations for UA in terms of office management, UA staff meetings and employee support.
Manage special projects for UA: define scope, determine action plans and timelines, coordinate delivery, report on outcome and issues.
Liaise with senior administrators within the university. Such include issues of sensitivity and confidentiality.
Hire and supervise direct reports, assigning work, providing training for professional development, scheduling work hours and time off, and evaluating performance.
Oversee all the HR transactions (Notices of Change, Leaves and Remissions, and issuing of contracts) to ensure compliance with the University's policies, procedures, and collective agreements.
Respond to questions from management as they relate to working conditions, policies, procedures, Unity and collective agreements and provide solutions. Manage expectations from employees via counselling; serve as a liaison between the department's management team and its employees.
Anticipate critical dates as they relate to the management of staff in the department; ensure that managers are supported and coached in their staff management responsibilities.
Manage, prepare, approve and reconcile the Talent Management budgets and space needs for the General Office and the Office of the VPA.
Perform other duties in support of the unit as required by the Executive Director, Advancement Services.

QUALIFICATIONS

Bachelor's degree in (Human Resources, Finance) or in a relevant field, with four to seven years of administrative management experience, of which at least three years in a supervisory role.
Work experience in nonprofit sectors, especially institutions of higher learning is an asset.
Experience in human resource management. Member of the Ordre des conseillers en ressources humaines agréés (CRHA) is an asset.
Knowledge of, and experience applying, collective agreements, policies and procedures.
Proven ability to manage complex projects in a university environment.
Proven knowledge and experience with budget management and financial analysis.
Advanced knowledge of MS Word and Excel. Prior experience using financial/budget and human resources information systems is an asset
Very good (level 4) spoken and written English and French in order to write and edit correspondence, provide and interpret detailed information, and deal with complex situations in both official languages.
Superior communication and organizational skills, conscientious, discreet, accurate, attentive to details, and having good judgment. Autonomous, ability to work in a team, and customerservice oriented.
Able to work under pressure and meet deadlines.
Willingness and a