Receptionist/administrative Assistant - Nanaimo, Canada - RJC Engineers

RJC Engineers

Verified Company

Nanaimo, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada's leading engineering firms.

Recognized as an exceptional workplace, we mentor the next generation of Canada's 'best and brightest' engineers and technologists. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our fields of practice, while providing services for clients and projects nationwide

We believe in taking care of our people and help them realize their full potential.

RJC offers the opportunity to work in an engaging team environment where you will work on exciting and challenging projects, discover new and developing technologies, practices and techniques and where you will flourish in a culture of continuous learning and collaboration.

Working under the guidance of leading technical specialists who broadly share their expertise, you will get to fine tune your skills and cultivate your expertise while being given the opportunity to pursue your professional goals.

Start Date:

As soon as possible:
Reporting to the Office Services Manager, the Administrative Assistant provides support to the Nanaimo and Victoria office.

In our fast-paced work environment, you will be responsible for carrying out a variety of tasks that are important to the operation and administration of the organization.

Key Responsibilities:

Duties include, but are not limited to:

Handle a busy multi-line switchboard
Handle daily mail/courier packages
Book and manage boardrooms; set up events and ensure tidiness and cleanup
Prepare and ordering supplies for general inventory
Creating and formatting schedules, letters, reports, specifications, certificates of insurances, and data entry
Creating proposal and project numbers in our project management software
Maintain stationary stock at various stations throughout office
Updating Customer Relationship Management (CRM) information
Perform scanning, photocopying, binding, laminating tasks
Perform accurate daily filing and interpret documents to keep filing up to date
Daily maintenance of kitchen areas: replenish supplies, general cleanliness
Provide back up to the other administrative staff
Be able to travel between the Nanaimo and Victoria offices
Other tasks as required

Professional Qualifications:

Education:

Minimum completion of High School Diploma; Post-Secondary certificate/diploma from an administrative assistant program is considered an asset

Experience:

1 to 2 years of related experience
Familiarity with the professional services environment would be an asset

Skills:

Intermediate to advanced level skills with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat. A general aptitude for computer usage.
Working knowledge of database management
Fast learner with a desire to grow professionally and personally
Team player with ability to work independently and with minimum direction
Demonstrated effective verbal and written communication skills
Focused attention on detail and accuracy
Ability to prioritize, multitask, and stay focused
Hard worker who readily and quickly assumes responsibility; who is punctual, dependable
Positive and respectful attitude

- _This position includes a comprehensive group benefits package, discretionary performance bonuses, and annual salary reviews._