- Ensure completion of all A.R. billing out of routing software within (5) five business days following month-end.
- Complete Sage invoicing by the 15th of the following month and complete A.P. processing on an ongoing basis.
- Manage continual collection efforts for both Trux and Sage accounts.
- Keep all transactions updated within the routing program to ensure the accuracy of A.R.
- Reconcile accounts between routing software and Sage monthly as directed by the Controller.
- Prepare Vendor EFT runs twice a month, ensuring all invoices to be paid are match reports.
- Assist the dispatch clerk when dealing with customers & residents, directly addressing inquiries and concerns.
- Review all concerns with the General Manager, ensuring they are always aware of potential service issues.
- Under your direction, ensure all routes for all trucks are managed and kept current.
- Communicate with General Manager, Operations Manager/or Operations Supervisor and Dispatch Clerk to ensure all daily work is completed.
- When required, notify General Manager, Operations Manager/or Operations Supervisor of repairs required on equipment.
- Understand the operation of tablets, assist in troubleshooting, and provide driver training.
- Understand and utilize routing software/ hardware.
- As and when required, assist with managing maintenance software, which may include data entry.
- As and when required, support dispatch/admin clerk to ensure daily office tasks are being completed
- Troubleshooting dispatch software issues
- Minimum of 2-3 years of Office Supervisor/Manager experience
- Position requires a high level of initiative and a positive attitude
- Must possess a valid class 5 driver's license with reliable transportation
- Excellent computer skills, M.S. Office suite and proficient data entry skills
- Knowledge of and communication through two-way radio
- Must be able to pay attention to detail and follow both oral and written instructions.
- Bookkeeping experience is an asset
- Experience with dispatching is an asset
- Good physical condition, as some lifting may be required.
- First Aid training.
- WHIMIS certification. Training will be provided if not already possessed
- Extended health, dental, vision, and prescription drug coverage
- Employee Assistance Program & Health and Wellness Program
- Group Life Insurance and Employee Accidental Death & Dismemberment coverage
- Matching Registered Pension Plan (RPP)
- Retirement Savings Plan and Tax-Free Savings Account (TFSA) optional
- Vacation, Personal, and Sick Leave
- Career Development and Training Programs
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Office Manager - Yellowknife, Canada - Deton Cho Management LP
Description
Office Hours: Mon-Fri 8:00 am-4:30 pm
Location: Kam Lake, Yellowknife
ABOUT DET'ON CHO KAVANAUGH
Det'on Cho Kavanaugh LP is wholly owned by Det'on Cho Management L.P. and the Yellowknives Dene First Nation. For over 55 years, Det'on Cho Kavanaugh has been the leading provider of waste management services and waste solutions in Yellowknife, NT. We foster a positive and supportive workplace culture centred on growth, teamwork, and employee well-being.
JOB OVERVIEW
Under the direct supervision of the Office Manager or General Manager, you are responsible for maintaining a high-quality level of service for all office staff. This includes but is not limited to, ensuring dispatching is completed accurately and timely, bookkeeping records are accurate and timely, billing is done in a timely fashion, regular collections are completed, and accounts payable are completed on a regular basis.
DUTIES
WHAT YOU BRING
WHAT WE OFFER:
In addition to a competitive salary and a great work environment, Det'on Cho Kavanaugh LP also offers a generous benefits package, including:
