Procurement Analyst - Kitchener, Canada - Region of Waterloo

Region of Waterloo

Verified Company

Kitchener, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Our Story:

Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving, and sustainable region of connected rural and urban communities with global reach.

Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy, collaborative environment of learning, respect, and innovation.

This is a place where employees are valued and recognized for their talents and contributions to our success. Our employees take pride in making a difference in people's lives through the work that we do. We are looking for people like you to help make it happen.

The Role:

Tracks, maintains, and analyses vendor performance and related procurement data to support best practices and compliance with the Purchasing By-law.

Acts as a system specialist for the electronic bidding platform. Performs procurement function for administering low dollar value purchases. Administers the sale/disposal of surplus/obsolete goods and equipment.

Duties/Responsibilities:

Maintains vendor performance and related procurement databases. Runs reports to identify missing vendor performance data and follows up with clients.

Acts as a system specialist for the electronic bidding platform. Troubleshoots issues, runs reports, and provides user support/training and manuals. Researches and recommends opportunities for system optimization, for management approval.

Develops and administers database to support effective contract management planning related to contract end dates and renewals. Assists Buyers by compiling documents, researching information, and providing related administrative support (e.g., setting up meetings).

Procures low dollar value purchases (excluded from formal bid process). Research products/services, obtains price quotes, and provides information and recommendation to clients.

Processes purchase orders (enters into system, distributes to client and vendor, files).

Analyses procurement data to identify trends and areas of concern/opportunity for management and Buyers (e.g., p-card spending, total spending). Reconciles total spend amounts against invoices and bid process documents.

Administers sale and disposal of surplus/obsolete goods and equipment. Posts items on online auction site; responds to inquiries; and arranges payment and pick-up with successful bidder.

Develops and prepares reports, spreadsheet models, and related analysis to assist management with forecasting and identifying trends for program planning and decision-making.

Provides information to clients, the public, and vendors regarding procurement processes, procedures, and systems. Updates website and related documents/forms, as required.

Prepares procurement data for municipal benchmarking survey.

Participates in divisional, departmental, and inter-disciplinary teams.

Performs backup systems duties related to the procurement module in Oracle Financials.

Performs related duties, as assigned.

Knowledge, Skills, and Abilities:

Knowledge of procurement methods and processes, including spend analysis, acquired through a Grade 12 education plus related training/courses through an accredited institution or professional association relating to procurement/supply chain management plus 2 years of related experience (or an equivalent combination of education and experience such as a diploma in a related field plus 6 months of related experience).

Knowledge of and ability to comply with policies, procedures, Purchasing by-law, and related legislation.

Organizational, analytical, research, and problem-solving skills to plan and coordinate contract renewals; meet established requirements/schedules; maintain records/data; source parts/equipment; run and analyze reports; and recommend system improvements/optimization.

Communication and human relation skills to respond to inquiries related to purchasing processes, vendor performance, and sale/disposal of surplus goods; follow up with staff and management regarding work status completion; exchange information with clients, vendors, and agencies; and participate as an effective team member.

Ability to read and understand bid submissions, correspondence, policies, and procedures. Ability to complete purchase orders/purchase requisitions; and write/prepare correspondence, procedures, and reports.

Ability to travel within (and occasionally outside) Waterloo Region.

Ability to support and demonstrate the Region's values.

In addition to offering a competitive compensation package, we have a strong focus on health and wellness, including fitness facilities and family-focused benefits.

We thank all applicants in advance; however, we will be corresponding only with those selected for an interview.

The Region of Waterloo is an equal-opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At the Region, we respect, encourage, and cele