Construction Administrator - Edmonton, Canada - International Cooling Tower Inc.

International Cooling Tower Inc.

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are seeking a diligent and organized Construction Administrator to support our Construction Manager in the day-to-day operations of construction projects.

Based at our head office in Edmonton, AB, this role is responsible for coordinating personnel dispatch, ensuring employee training compliance, overseeing site orientations, managing new hire documentation, and procuring personal protective equipment (PPE) and weather-specific gear.

Proficiency in Microsoft Office, particularly Excel and Teams, is crucial for success in this role.

Key Responsibilities:

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Personnel Dispatch:_

Maintain communication with Union partners for personnel recruitment to jobs across Canada
Coordinate the dispatch of construction personnel to project sites, ensuring proper staffing levels.
Maintain accurate records of employee assignments, schedules, and site locations.
Some work outside of normal hours during short periods required to ensure crews dispatched in timely manner

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Training and Site Compliance:_

Monitor and maintain records to ensure employees have the necessary training and certifications required for their roles.
Assist in scheduling and tracking employee training programs and updates.
Schedule preemployment and preaccess drug and alcohol testing with third party vendors.
Support Health and Safety with post incident

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Site Orientations:_

Oversee the completion of site orientations for all personnel before they commence work on a project.
Ensure that sitespecific safety procedures and guidelines are communicated effectively.

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Recruitment & New Hire Documentation:_

Work with Union partners to recruit labour roles based on project needs.
Gather and organize new hire documentation, including employment contracts, tax forms, and identification.
Collaborate with HR and Payroll to activate new employees and facilitate a smooth onboarding process.

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PPE and Gear Procurement:_

Order, distribute, and manage personal protective equipment (PPE) for employees.
Procure and distribute winter/rain gear to ensure employee safety and comfort on construction sites.

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Record Keeping:_

Maintain accurate and uptodate records of personnel dispatch, training, site orientations, and equipment distribution.
Generate reports and summaries as needed to support construction operations.
Utilize Microsoft Office tools, particularly Excel & Teams, for data analysis, reporting, and tracking.

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Qualifications:_

Industrial Construction Experience Required
High school diploma or equivalent (postsecondary education or certification in a relevant field is a plus).
Previous experience in construction coordination or related roles is preferred.
Experience working with various unions, and union craft
Strong organizational and recordkeeping skills.
Proficiency in Microsoft Office, especially Excel, for data management and reporting.
Excellent communication and interpersonal skills.
Detailoriented with a commitment to accuracy.
Ability to work effectively in a fastpaced environment.
Familiarity with construction safety standards and practices is an asset.
Knowledge of HR and payroll processes is a plus.