Executive Assistant - Stony Plain, Canada - I Have A Chance Support Services Ltd.

I Have A Chance Support Services Ltd.
I Have A Chance Support Services Ltd.
Verified Company
Stony Plain, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description




JOB OPPORTUNITY:
EXECUTIVE ASSISTANT




LOCATION:
STONY PLAIN, AB




ABOUT US:
Join our distinguished team at I Have a Chance Support Services Ltd. (IHAC) and play a pivotal role in enhancing the lives of individuals in need.

At IHAC, we are devoted to creating an enriching and inclusive environment for our clients where they can thrive and embrace life's diverse experiences.

We are dedicated to empowering to individuals in our care facing mental illness with commitment to fostering independence, we create nurturing environmental that inspire growth, development & meaningful experience join us in making a positive impact on the lives of vulnerable population.

Join our dedicated team at I Have a Chance Support Services Ltd. as an Executive Assistant.

We are seeking an enthusiastic and creative individual who will lead our efforts in providing exceptional care and support to individuals on their journey to independence.

Strives to support and encourage people on a route to independence.


JOB POSITION:
Full-time, Permanent


SALARY:
$50,000.00-$55,000.00 per year

Hours

  • Monday to Thursday 8:30 AM to 4:00 PM. Friday 8:30 AM to 2:30 PM, unless required to stay.
  • Extended hours
  • Flex hours
  • Full time

WHAT WE OFFER:


  • Employer Paid Benefits, Including dental and extended Health Care.
  • A competitive starting salary.
  • Onsite free parking.
  • Collaborative and Inclusive Environment.
  • Vacation entitlements, including a paid holiday break in December.
  • Paid Time off & PTO for sick days for 24 hours (after six months of employment).
  • Engaging and Vibrant Workplace Culture.
  • Employee assistance program.
  • Access to abundant training and development opportunities.
  • Team-Building activities.
  • A fun and engaging workplace.

ROLE SUMMARY:


The Executive Assistant is responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO), Chief Operations Officer (COO) and Chief Finance Officer (CFO).

Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence.

The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management, and the public. Other duties shall be assigned as necessary.


ADMINISTRATIVE SUPPORT

  • Provide direct administrative and office management support to all members of the executive team, as directed.
  • Maintain work schedules and calendars of executive management, particularly the COO and CFO
  • Prepare travel schedules, book travel arrangements, and make reservations for employees.
  • Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
  • Receive and screen all inbound telephone calls.
  • Troubleshoot and/or escalate office administration issues.
  • Receive incoming mail.
  • Review, evaluate, and distribute priority correspondence for executive team.
  • Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other people.
  • Support agency event planning in conjunction with executive and senior management

QUALIFICATIONS

The Executive Assistant is required to have the following mandatory qualifications:

  • Post Secondary Diploma in Business Administration, or relevant discipline, required.
  • Secondary School Diploma required.
  • Knowledge of finance practices is an asset.
  • 57 years' experience in an Administrative role preferred.
  • Strong knowledge of office procedures and practices.
  • Keen attention to details.
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
  • Resourceful and flexible.
  • Proven organizational and time management skills.

FISCAL RESPONSIBILITIES

  • Complete all necessary reports and records related to the department as required.
  • Organize invoices and accounts payable.
  • Reconcile Credit Card Receipts regularly.
  • Complete annual Income Tax returns for individuals in care
  • Complete expense reports, pay invoices, and other related duties.

QUALITY ASSURANCE AND OPERATIONS SUPPORT

  • Compile and audit all month end paperwork for Support Homes
  • Report in deficiencies and procedural inaccuracies in month end paperwork
  • Liase with communitybased vendors such as fire and health
  • Maintain Support Home paperwork files.

Job Types:
Full-time, Permanent


Salary:
$50,000.00-$55,000.00 per year


Benefits:


  • Casual dress
  • Company car
  • Disability insurance
  • Employee assistance program
  • Onsite parking
  • Vision care

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday
  • Weekends as needed

Ability to commute/relocate:

  • Stony Plain, AB T7Z 0E5: reliably commute or plan to relocate before starting work (preferred)

Education:


  • Secondary School (preferred)

Work Location:
In person
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