Group 11 - Ajax, Canada - Durham District School Board

Durham District School Board

Verified Company

Ajax, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Summary:

Under the direction of the Principal responsible for maintaining the efficiency and continuity of the operation of the school office and assisting in communications with staff, students and parents.

Major Duties:

1.
Assist the Principal in the daily operation of the school

Assist in the interview process for the hiring of new office staff;
Liaison between staff, students, parents and community;
Inform Principal of any trends/events/problems;
Upgrade skills on an ongoing basis by attending workshops and seminars in order to take on new responsibilities as required by the Board and/or Principal;
Submit the monthly FTE Staffing and Enrolment Summary;
Prepare statistical reports required by the Ministry of Education;
Schedule appointments;
Issue and approve purchase orders, consumable orders, supply teacher approval, time sheets for supply Educational Assistants, parttime secretaries, and lunchroom supervisors;
Record, verify and approve absences of teachers, educational assistants and secretaries; book supply teachers through Dispatch;
Receive, distribute and respond to messages and postings on a daily basis;
Negotiate costs and schedules to arrange transportation for school excursions; contact the busing company or the Transportation Department to solve any busing problems;
Assist in the planning, scheduling and preparation of school activities such as graduation, teacher/parent interviews, and class trips;
Prepare letters, reports, teacher appraisals, suspension forms, incident reports, newsletters and information to parents;
Acquire a wide range of knowledge for response to questions concerning Board procedures, registration requirements, facilities and services available, school boundaries, school locations, school policies, busing, and responsibilities of Board personnel;
Maintain binders for Postings and Board Policies and Procedures;
Coordinate the annual school yearend procedure to ensure that class lists and records are updated and accurate;
Safeguard restricted information;
Provide support to new teachers and supply teachers, including instructions on procedures for reporting absences, classroom register, excursions, consumable ordering, collection and deposit of funds, etc.;
Prepare and submit time sheets for casual secretaries, E.A.'s, and lunchroom supervisors;
Coordinate the kindergarten registration. Organize, schedule and conduct kindergarten registration and ensure necessary forms are completed;
Report kindergarten enrolment numbers regularly to the Superintendent of Education/Operations to assist in enrolment projections;
Register all new students to the school, completing all necessary forms, forward appropriate information to parents and to staff as needed;
Provide explanations regarding student registration, i.e. boundaries, conditions of registration, age restrictions, etc.;
Maintain and update Permission to Enrol listing of all outofarea students;
Request Ontario Student Records for new students from previous school attended, record necessary information and forward to appropriate staff;
Prepare transfers and necessary documents when a student leaves the school Forward the Ontario Student Records to the student's new school;
Receive the delivery of orders, check deliveries against invoices and purchase orders, forward appropriate forms to Accounts Payable, stamp textbooks, sort and distribute supplies to teaching staff; trace missing items from shipments with suppliers;
Maintain adequate supplies.

2.
Ensure the safety and security of students

Safeguard all students by keeping all custody and child access information uptodate and advise Principal, Vice-Principal, and staff of restrictions and court orders;
Intercept noncustodial parents and ensure that they have access to students before releasing students;
Check identification of C.A.S. workers and drivers before releasing students to their custody;
Required by the Child and Family Services Act to notify the Children's Aid Society when a child reports abuse directly to the school secretary;
Manage the student safe arrival program twice daily;
Contact parents, guardians, and sitters for all unaccounted absences under the Safe Arrival program;
Locate parents/guardians for children left at school;
Supervise the distribution and collection of all printed student registration forms home to parents/guardians every September for the annual updating of all student information;
Record communicable diseases and obtain immunization records for the Durham Region Health Department;
Inform parents/guardians of any potentially serious problems, illness or injuries;
Administer preliminary first aid to injured/ill students.
Contact parents/guardians/sitters when students are ill or injured; call emergency services if necessary; complete accident forms;
Send Pediculosis letters and information forms home with all students in cla