Administrator, Office Services - Toronto, Canada - Goodmans LLP

Goodmans LLP

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Goodmans LLP is internationally recognized as one of Canada's leading and most innovative law firms.

We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties.

What makes Goodmans a great place to work? Knowing you are part of a team that will ensure you feel valued, connected and supported. We are committed to fostering a dynamic and engaging culture that values diversity, equity and inclusion. If you are looking for a challenging and rewarding opportunity, then this is the place for you. Join us and put yourself in good company

We are looking for a full-time
Administrator, Office Services. As a key member of the Office Services team, you will be reporting to the Team Leader, Office Services.

In this role, you will be responsible for executing a variety of administrative tasks in support of the Office Services Department.

This position is suitable for a highly organized individual with a great sense of urgency and strong customer service skills.

This position requires flexible hours to accommodate the firm's needs.

Scope of Responsibilities:

Process photocopying, scanning, printing and binding requests as per specifications of the assignment and prioritize jobs as needed; liaise with offsite printing partners
Assist with infirm printer troubleshooting and coordinating service calls with vendor
Collect, sort, process and distribute outgoing and incoming mail
Arrange local and international couriers including providing corresponding customs documentation; liaise with courier on behalf of firm member to trouble shoot any issues
Provide infirm delivery service; deliver incoming courier packages and facilitate internal delivery requests
Provide emergency oncall support as needed
In partnership with our Premises team, ensure all supply rooms and copiers are stocked and organized; deliver supplies to firm members upon request
Liaise directly with firm members on requests and requirements, including but not limited to, collecting storage boxes, delivering items to court and making bank deposits
Provide excellent customer service to both internal and external clients; operate in a fast paced environment while meeting multiple deadlines and maintaining consistent and high service standards
Use time productively and follow established processes, best practices and service standards
Provide assistance to others during absences as needed; including afterhours support to Premises, Client Services, Technology and Records Management
Other duties as assigned

Requirements:

A high school diploma or equivalency
A designation is not required
13 years of relevant experience within a professional services environment
Proficiency in rolespecific software, including Rendezvous, Copitrak and NetDocs
Discretion, confidentiality and attention to detail are essential
A team player who takes initiative and works well independently
Solid written & verbal communication skills
Demonstrates excellent client service and ability to anticipate client needs

We Offer:

A comprehensive benefits package, including: health and dental benefits; vision care; employee assistance program; life insurance; short and longterm disability; extended mental health benefits; a fitness allowance; and RSP matching program
Competitive compensation and vacation package
Continuing professional development opportunities
Various social events and wellness activities throughout the year
Business casual dress code
A short walk from Union subway station and accessible from the path

Job Types:
Full-time, Permanent

Benefits: