Program Assistant - Chatham-Kent, Canada - Chatham-Kent

Chatham-Kent

Verified Company

Chatham-Kent, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Municipality of Chatham-Kent has an opening for a temporary full-time Program Assistant with the Public Health Unit. This temporary full-time opportunity is for a period up to March 2023.

Preference given to CUPE 12.3 members

Job description

The Program Assistant is responsible for providing program support to all management and staff of the Chatham-Kent Public Health Unit to ensure that all Health Unit services are provided in an effective and efficient manner.

Essential responsibilities

Demonstrate Chatham-Kent's core values and competencies

Greet the public in person or on the phone and provide information

Clinic/appointment scheduling

Specific records management, i.e., photocopying, faxing, mail, minute distribution, purchase orders, etc.

Documentation processes (i.e., web, phone messages, appropriate use of forms, minute taking, etc.)

Inventory and resource supply management (i.e., tracking, sourcing, ordering, purchasing of office, clinic supplies, etc.)

Equipment operation, management, and maintenance

Meeting, workshop, and event planning, organization, coordination, bookings, and registration

Resource design and/or formatting

Schedule and event calendar maintenance

Data entry into provincial databases, non-routine reports, prepare large mail outs, prepare agendas and take minutes of meetings

Participate in the development of operational plans, objectives and workplans and document activities

Essential qualifications

College certificate or diploma, preferably in office administration (Executive, Legal or Medical Office) program

Two (2) to four (4) years related administrative experience

Experience working in an office administration role including reception, documentation process, and records management experience preferred

Excellent communication skills, written and verbal

Experience with social/digital media including posting on Twitter, Facebook and Instagram and updating webpages

Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or similar software program)

Other qualifications

Knowledge of continuous quality improvement principles (CQI) and/or experience participating in CQI projects is an asset

The ability to communicate both written and oral French language is an asset

Work environment/hours of work

This position works indoors

This position works weekday hours, with occasional evening hours

Municipality of Chatham-Kent COVID-19 Vaccination Policy

The Municipality of Chatham-Kent has a mandatory COVID-19 vaccination policy. All new employees must be fully vaccinated as a condition of employment unless approved for an exemption.

Driver's licence/vehicle requirements

Because this position may be required to travel, a valid Province of Ontario driver's license with a reliable motor vehicle is preferred.

Background check requirements

Essential physical and/or safety requirements

Mask fit testing (N95)

2 step TB skin test

Sitting:
frequent sitting in a chair (sitting at desk completing computer work)

Hands:

frequent fine finger dexterity (movement), gripping, mousing (writing and keyboarding are critical job demands, for documenting, preparing presentation materials, report writing, data collection, website, etc.)

Benefits:

This temporary full-time position will receive vacation and statutory benefits in accordance with Employment Standards Act.

Notice to Internal Municipal Employees only
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The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.