Educational Program Coordinator - Vancouver, Canada - University of British Columbia

University of British Columbia

Verified Company

Vancouver, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Sr Program Asst-Med Ed (Gr8)

Job Title

Educational Program Coordinator

Department

Administrative Support | Centre for Health Education Scholarship | Faculty of Medicine

Compensation Range

$4, $4,456.00 CAD Monthly

Posting End Date

January 15, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Jan 2, 2023Job Description Summary

The CHES Educational Program Coordinator is responsible for the overall coordination of administrative matters for the Centre's two central programs, the Clinical Educator Fellowship Program (50%) and the Master of Health Professions Education Canada Program (50%).

This position is primarily based at the Centre for Health Education Scholarship's main administrative office, located at the UBC Vancouver Point Grey campus.

For two three-week periods in spring and summer however, the incumbent may be required to be based out of our secondary location on the Vancouver General Hospital campus.

Organizational Status

The UBC Centre for Health Education Scholarship (CHES) is a research and education centre that strives to enhance the health of people and populations by supporting the educational practices of the health professions.

Formed in 2008, CHES mandate is to enhance health education scholarship across the Faculty of Medicine, and all associated distributed sites, through creating new knowledge through research and informed innovation, building capacity through mentorship of individuals, and fostering a culture of collaboration and scholarly thinking in health professions education.

CHES is home to the Clinical Educator Fellowship Program (CEFP), a 2-year fellowship designed for clinicians in a health profession who are interested in developing an academic career as a Clinical Educator; as well as the MHPE-Canada program, an international Master's program conferred from Maastricht University in the Netherlands and delivered in partnership with Western University in Ontario.

This position reports dually to the CEFP Director and the MHPE-Canada UBC Director, and will also take direction from the Centre's Manager.

The incumbent liaises with colleagues throughout the Faculty of Medicine and external partners for the coordination of the programs, including our MHPE-Canada partners, at Western University and Maastricht University.

Work Performed

Clinical Educator Fellowship Program (50%):

Responsible for drafting fellows' agreements and offer letters; processes fellow appointments and renewals in partnership with home department; and liaises with faculty relations and/or human resources departments for information and clarification on human resources policies and processes.
Coordinates the CEFP Academic Half-Day sessions including: recruiting speakers, managing schedule on SharePoint site, room and venue bookings (including setup of remote connections), the development and implementation of educational materials, timely collection and distribution of session evaluations on a weekly basis, consultations with instructors to assess resources and equipment/audio
visual needs, where applicable, and any additional support as needed.
Organizes and supports CEFP program
related events, including but not limited to, the CHES Orientation and Graduation events for fellows.
On behalf of the Program Director, schedules meetings and appointments in coordination with their calendar and program activities, and identifies and communicates high priority requests.
Performs financial duties as related to the CEFP; such as reporting on budget expenditures, processing expenses, journal vouchers, tuition reimbursements, honorariums, and travel requisitions. Requires familiarity with UBC and FoM processes and guidelines to ensure information is accurate and financial processing and expenditures are appropriate.
Provides additional administrative support to the Program Director and fellows (both current and alumni), as required.
Drafts and edits reports; compiles statistical data, such as the number and/or type of teaching activities each fellow contributes; and conducts routine research as required, in preparation for reports related to CHES programs.
Serves as the primary contact for administrative matters and general inquiries for the CEFP, of which may be of an interpretative and complex nature. Communicates directly with the public and prospective fellows.
Provides administrative support for the onboarding of new fellows, including the general office set
up and access for incoming fellows; including facilitating keycard access, photo IDs, IT accounts.
Develops, maintains, and monitors databases for the purposes of maintaining program participant information; including contact information, tuition claim amounts, and educational teaching logs.
Participates in the development and implementation of program policies and procedures.
Maintains