Executive Assistant - Vancouver, Canada - Arc'teryx

Arc'teryx

Verified Company

Vancouver, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Department:
Executive Support

Reports to:
VP, Guest Services

Location:
North Vancouver, B.C.

Your Opportunity at ARC'TERYX:

Based out of the Arc'teryx office within North Vancouver, you'll be supporting the VP, Guest Services and VP, ReBIRD. You're a master in the art of organization, with a particular knack for scheduling, time and travel management. The leader you support will be set up for success by your prompt correspondence and positive, proactive, solutionbased approach. Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, and you consistently remain calm, cool and collected while balancing multiple priorities.

Meet Your Future Team:

You will be part of the Commercial
Guest Services department and reporting into the VP, Guest Services, while collaborating with a team of highperforming Executive Assistants in providing exceptional support to our Executive team across the business.

If you were the Executive Assistant now, here are some of the core activities you would be doing:

Providing exceptional administrative support with scheduling and calendar management
Tracking action items and ensuring their completion
Ensuring clear communication and alignment across multiple departments
Organizing and submitting expense reports in a timely manner
Organizing international and domestic travel arrangements
Developing agendas, meeting minutes, and presentation materials
Coordinating and supporting team "liveit" activities, such as planning and executing social and inoffice events for the Guest Services team
Taking on special projects as assigned by Executive

Here are some of the things you could be working on in the future:

Developing and implementing process improvements to enable effective operations within the function/s you support
Organizing the biweekly huddle scheduling, deck and presenters
Working towards your own professional development goals based on your areas of interest in the business
Supporting a different Commercial Leader

Are you our next Executive Assistant?:

You have 3+ years of Executive Assistant experience
You're a whiz with the Microsoft Office suite and have excellent business acumen
You have great time management skills, and naturally utilize sound judgement and prioritization when multitasking and juggling competing priorities with confidence
You have strong emotional intelligence, discretion, and the ability to maintain confidentiality
You know how to prioritize and effectively manage the logistics of an executive's schedule: prereads, agendas and following up on action items are second nature to you
You're not afraid of meeting new people, building relationships and creating partnerships across the organization
You have a natural ability for getting to know an executive's business, team, and way of working, and use this knowledge in your work to help best contribute to their success
You have a notsosecret skill as a travel agent and are able to manage complex international multileg travel, often requiring continuous changes and rescheduling
You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business
You are proactive in identifying the root cause of issues, seeking the best (sometimes not the easiest) solutions with an unwavering commitment to do what is right
You remain highly flexible and adaptable when faced with ambiguity
You effectively balance autonomy and collaboration
You inspire breakthrough thinking and continuous improvement
Your passion for your work is paralleled by your passion for getting outside and living it

Equal Opportunity

Arc'teryx is committed to actively creating and fostering a culture of inclusivity where voices are heard, people are seen, and values are respected.

We care about the uniqueness of our applicants, employees, and guests, and we do so in a safe space fueled by curiosity and acceptance.

Creating an inclusive workplace is connected to our core value Do Right while also having the added benefit of helping make our business better.

We believe inclusion helps us to create a healthier, happier workplace, drive creativity and innovation, and reflect the communities where we operate.

All applicants, employees, and guests can expect equality of opportunity and fair treatment in alignment with our values.

Design your Purpose. Live our Values.

DISRUPTIVE EVOLUTION. Design your future through challenge, experimentation, and inspiration.
COMMIT. Set and deliver on bold objectives as we collectively raise the bar.
LIVE IT. Deepen your connection to nature and live your most purposeful life.
LEAVE IT BETTER. Create a better world, together.