Accounts Receivable Specialist - Scarborough, Canada - Kobay Enstel

Description

Position Summary:

We are looking Full time Accounts Receivables Specialist who is looking to gain excellent hands-on experience in the accounting field in a company with great company culture We are looking for an excellent self-starter person who is looking to get great hands-on experience and grow within the company.

- Minimum College or equivalent education in Finance/Accounting

• Proficient MSOffice skills
• Excel, Word
• Accurate and fast learner
• Good understanding of relevant workflow
• Multitasking
• Excellent organizational skills
• Positive and professional attitude

Duties

Account Receivable

• Ensure packing slips are received weekly from Material Department, including manual Delivery Slip, ensure:
• manual Delivery Slip is addressed properly/timely and processed in system,

- packing slips and or other supporting documents are complete (in sequential number), including driver's signature and date.

• Generate invoice, including tooling sales, scrap income and miscellaneous AR invoices, and Debit/Credit Memo (e.g. freight, packaging, other recoverable). Ensure correct GL account is used
• Follow up with Engineering, Sales, and ensure tooling job is billed ontime according to term and progress
• Update Tooling Book as tooling invoice is issued to customer
• Calls and follow ups with customers on payment status, ensures invoices are paid within terms.
• Addresses, coordinate and resolves issues or disputes arising from collection calls on a promptly manner, either internally or with customer.
• Applies collections to the system, including memo for credit taken by customer on a proper (by invoice) and timely manner (daily), ensures all issues are taken care of timely. Files paid invoices in order with a copy of cheque or proof of payment and Trans4m AR remittance.
• Ensures appropriate and timely approval on Credit Memo (sales returns, quality rejects, premium freight charged by customer, scrap rebate, cash discounts, etc).
• Ensure same day checks deposits (scanned).
• Reconcile AR for contra account settlement (DSS, KTH, etc.)
• Perform monthly reconciliation between scrap pickup ticket and invoice/payment from CMI.
• Complete the month end tasks within 3 business days:
• AR Reconciliation between AR Aging and GL
• Sales/COGS recon between Flash/Sales Report and GL
• Perform AR aging analysis for outstanding invoices over 60 days by the 15th of each month.
• Box all old AR files and arrange to move them to archive room. Order new files and prepare labels (annual)
• Backup for credit card and expense report entry when AP is on vacation.

Accounting/Finance

• Run Flash report for sales projection and past due order report (every Thursday).
• Cross check customer quotes are properly updated by Sales using new material cost or other changes.
• Create Contract Review (KCR) sheet with cost back up. Update selling price in T4M (ERP system). Verify 'new selling price' in Contract Review to Trans4M.
• Reconcile internal calculated retro and retro calculated by customer, investigate discrepancy, if any.
• Ensure retro price adjustment is billed/credited to customer timely and properly, and is accrued at month end if it is significant and has not been billed.
• If the new price does not get updated at customer side, follow up with sales.
• Update RPS13 (material purchase price change).
• Update Contract Review tracking spread sheet. Make sure AP and AR retro adjustments are booked in the same month.
• Run inventory revaluation for each time KCR and RPS13 is processed
• Assists in data preparation for audit and other analysis/report as requested.

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Onsite parking
• Paid time off
• Tuition reimbursement

Schedule:

• Monday to Friday
• Overtime

Work Location:
In person