Temporary Full Time Human Resources Coordinator - Hamilton, Canada - Local Health Integration Network

Local Health Integration Network

Verified Company

Hamilton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

Position Summary:

_CARE AND BE CARED FOR - THIS IS YOUR HOME_:

Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You're looking in the right place:

As a Human Resources Coordinator
, you will be responsible for providing administrative and clerical support of substantial scope and complexity to the Directors, Human Resources Organizational Development as well as the HROD Department.**: Core Duties - Responsibilities:

What will you do?

Provide a wide variety of administrative duties as required by the Directors, HROD
Manage office logistics for meetings, including invitations, minute taking, venue setup, teleconference support, and follow up on action items
Prepare agendas and packages for meetings as needed
Manage calendars by scheduling meetings, making adjustments as necessary based on changing needs and priorities
Prepare and maintains a variety of documents, correspondence, reports, presentations, and related materials as requested
Collect and compiles data and other information for inclusion into special and periodic reports
Make travel and accommodation arrangements, and prepares relevant claims forms for reimbursement
Review and proofs documents and forms for accuracy and completeness
Prepare and maintains a variety of documents, correspondence, reports, presentations and related materials
Establish and maintains appropriate departmental files, both manual and computerized; maintains reference materials for the department
Identify and discusses nonroutine items to determine action required, and relays instructions to appropriate area
Identify contentious issues which arise, ensuring Directors are informed
Liaises with other departmental Administrative Assistants as necessary to resolve administrative problems and ensure the smooth operation of the department
Maintain Docushare files for the HROD department
Monitor and tracks receipt of performance reviews and plans; ensures timely reminders are communicated to management regarding due dates of reviews for their direct reports
Receive, opens, and distributes mail and other documents; monitors the confidential HROD fax line
Other duties as assigned
Promote patient safety in alignment with the Vision, Mission, Values and Strategic Directions of HCCSS
Work within the basic principles of patient safety by doing the right thing for the right patient, using the right method at the right time
Adhere to the HCCSS patient safety policies and procedures

Qualifications:

What must you have?

Education

Post-Secondary Certificate or Diploma in Office Administration or equivalent experience
CHRL designation considered an asset

Experience

3 years' experience in progressively responsible, related clerical/administrative positions

We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.

Skills & Abilities:

What would give you the edge?

Administrative

Previous administrative experience in an office environment (e.g., knowledge of the formal and informal protocols and methods of supporting seniorlevel positions)
Excellent understanding of general office administrative processes and procedures
Ability to prepare routine material from general instructions and take minutes of meetings
Strong customer service orientation
Good writing and grammatical skills, including minute taking
Good understanding of privacy, confidentiality and discretion
Excellent verbal and interpersonal skills
Attention to detail and ability to ensure accuracy in creating and amending spreadsheets, contracts and other sensitive documents
Strong prioritization, organizational and time management skills to handle multiple tasks and competing priorities; flexibility
Selfmotivated and initiates followup, as required

Technological

Advanced knowledge of Microsoft Office Suite including Outlook, Word, Excel and PowerPoint, and advanced keyboarding skills; knowledge of Quadrant and Sharepoint considered an asset; ability to learn additional software programs, as needed
Experience coordinating and moderating meetings through use of Microsoft Teams
Ability to perform research using the internet

General

Excellent problem solving and decision making skills
Good mathematical skills for working with numbers in preparation of travel expense claims, processing of invoices and cheque requisitions, and preparation of spreadsheets
Demonstrated analytical abilities and judgment
Ability to work independently, as well as in a team setting

Other:
Currently the role is primarily remote; however, travel to the Hamilton branch is required up to two days per week for mail responsibilities and other on-si