Office Manager - Toronto, Canada - Triumph Group of Companies

Triumph Group of Companies

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Details / Responsibilities:

Negotiate with suppliers
Ensure Purchase Orders placed with vendors are accurate: pricing, delivery dates, quantities and additional charges such as freight are correct.
Create purchase orders for all companies including logging all in appropriate system company per company procedures as work load varies from time to time some specific projects purchasing responsibilities will be assigned to you.
Work with internal and external stakeholders to resolve discrepancies in price, quantity and delivery dates
Update receiving appointments for product delivery
Create and maintain price contracts and purchasing info records
Follow up on and resolve past due purchase orders
Place order of products as per sales and ensure timely delivery of the products
Entering of credit card receipts
Monitor stock levels and identify purchasing needs
Develops and sends out quotations for specified categories of products
Meetings Management as required
Performs followup of sent quotes and turns them into orders while meeting financial commitments.
Visitor control as required sign in/out
Research potential vendors
Efficiently follow up with suppliers, as needed, to confirm or alter orders
Coordinate with IT on items such as hardware inventory as needed
Track orders and ensure timely delivery
Ensure Procore files are maintained
Update internal databases with order details (dates, vendors, quantities, discounts, etc.)
Evaluate offers from vendors and negotiate better prices
Prepare cost analysis
Monitor Attendance in office/shop
Maintain updated records of invoices and contracts
Follow up with suppliers as needed, to confirm or change orders
Communicate with warehouse staff to ensure all products arrive in good condition and verify PO with packing slip
Resolve PO and Invoice discrepancy
Maintain office supplies
Transfer materials/tools/equipment from warehouse to job site
Enter sheet metal usage
Enter requests for deliveries/disposals/rentals
Regular audit of inventory as well as Lead the year end inventory count team
Organize Packing Slips
Other duties as assigned