Administrative Support - Edmonton, Canada - Government of Alberta

Government of Alberta

Verified Company

Edmonton, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Strategy and Operations branch within DDD is accountable for the frameworks and processes to implement and scale digital service transformation.

The branch leads the development of digital services standards and governance, strategy, and strengthening partnerships between government and external communities.

Job Information
Job Requisition ID: 49524

Ministry:
Technology and Innovation

Location:
Edmonton (Remote)

Full or Part-Time:
Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary:
Permanent

Scope:
Open Competition

Closing Date:
December 04, 2023

Classification:
Subsidiary 01B 3625 Administrative Support 5

Salary:
$1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)

Role Responsibilities:

The Strategy and Operations branch is looking for Administrative Support to support the administrative needs of the Executive Director, Strategy and Operations.

The position reports to the Executive Director.

The responsibilities for this role include:

Providing daily support services to branch staff, tracking branch. expenses, ensuring compliance with records management practices, and supporting contract management.
Ensuring the branch's compliance with department and government requirements related to financial administration, contract management, and human resource processes.
Managing the Executive Director's schedule, coordinating, and reviewing action requests and other briefing materials.
Maintaining an issues, actions and risks log with branch Directors.
Managing the crossgovernment Action Request Tracking System (ARTS) to receive, address and return briefings, documents, and other related assignments.
Reviewing briefings prepared for the branch and provide a quality assurance role.
Identifying administration issues with potential impacts to branch operations (e.g., managing branchrelated purchases, coordinating facilities management requests, maintenance of physical assets, and ensuring accurate inventories of IT equipment and other physical assets are maintained).
Supporting the onboarding of new hires within the branch by ensuring they receive the orientation checklist, access card, IT equipment and office space, as required.
Representing the branch at division or department meetings related to administrative agendas and contribute to corporate initiatives.

Qualifications:

High School Diploma plus three (3) years of related experience.

Equivalencies:

A twoyear diploma and one (1) year related experience.
A oneyear certificate and two (2) years related experience.

Experience with the following is preferred:

Completing budget forecasts.
Managing issues, risks and action logs.
Supply chain activities including PRs, POs, catalogue and noncatalogue purchasing, and contract administration.
Briefing note quality assurance.

Notes:

There are two (2) permanent, full-time positions available.

Hours of Work: 7.25 hours daily; 36.25 hours weekly, Monday to Friday

Location

Ability to work remotely within Alberta
Requirement to work on location in Edmonton on an adhoc basis by the Executive Director

Instructions for your Resume:

For Employment Experience:
Please indicate duration of employment (month, year). Please specify employment status (i.e., casual, part-time, or full-time)

Ex:
Youth Worker, Jan June 2009, part-time (three, 8-hour shifts/week)

For any Post-Secondary Education:
Please specify your major and length of program.

Please specify the year you graduated

Ex:
Bachelor of Social Work, 4-year degree (Graduated 2017)

Links and information on what the GoA has to offer to prospective employees.

Working for the Alberta Public Service
Public Service Pension Plan (PSPP)
Alberta Public Service Benefit Information
Leadership and mentorship programs
Professional learning and development
Positive workplace culture and worklife balance

APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans.

We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

Systems Thinking: Considers the whole system and links and sets goals for long-term outcomes and broad perspectives.

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Creative Problem Solving: Identifies new solutions for the organization and brings the right people together to solve issues.
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Drive for Results: Considers complex factors, aligns solutions with broader organization mission and forecasts, and proactively addresses project challenges.
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Develop Networks:Creates impactful relationships with the right people and goes beyond to meet stakeholder needs.
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Build Collaborative Environments: Positively resolves conflict through coaching and facilitated discussion as well as acknowledges and works with diverse perspectives for achieving outco