Hearings Coordinator - Toronto, Canada - CIRO / OCRI

CIRO / OCRI

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Title:
Hearings Coordinator (MFD)

Department:
General Counsel's Office

Location:
Toronto

Status:
Permanent, Full-time (Hybrid)

We are currently recruiting for a Hearings Coordinator who will be responsible for assisting with the administration of disciplinary hearings across the country for Canadian Investment Regulatory Organization (CIRO).

The Coordinator will report to Director, Hearings, Senior Corporate Counsel in the General Counsel's Office.

This position involves assisting in the administration of the CIRO hearing process, including selecting Hearing Committee Members and assigning them to Hearing Panels, scheduling and coordinating disciplinary hearings, administering the filing of documents, triage and distribution of hearing materials to Panel Members, acting as liaison between Hearing Panels and parties to the proceedings, maintaining Hearing Records, preparing Hearing Notices, distributing Hearing Panel decisions, assisting in preparation of Hearing Committee communications, administering payment of invoices received from Hearing Panel Members and service providers, and maintaining hearing statistics and other case management records.

Key Responsibilities:

Assist the Hearing Office in administration and coordination of CIRO Hearing Panels, i.e., schedule hearings (inperson, electronic or hybrid), arrange for hearing venues and court reporters, set up and administer cases in the digital document submission, sharing and presentation platform, administer the filing of documents and distribution of documents between Hearing Panels and the parties, act as liaison for communication between Hearing Panels and the parties, host hearings ensuring that all technical systems work properly and all issues are resolved, issue and distribute Hearing Panel decisions, prepare Hearing Notices for posting, assist in preparation of Hearing Committee communications, update and maintain hearing policies, procedures and guidelines, and maintain Hearing Records, hearing statistics and other case management data
Act as Registrar in hearings, including receiving, marking and recording evidence into the Hearing Record, update, maintain and secure electronic and hardcopy files, including updates to the electronic case management system, administer oaths, record decisions, names of parties and counsel in the Registrar minute book and prepare minutes of the hearing
Provide training and ongoing technical assistance to parties, Hearing Panels and other hearing participants
Process payment of invoices received from Hearing Panel Members and service providers

Education and Experience:

Postsecondary education
Knowledge of Microsoft Office Suite
Knowledge of MS SharePoint, electronic communication platforms such as Webex and MS Teams, and ehearing solutions (such as Case Center) preferred
Prior administrative tribunal or court hearing experience preferred

Key Skills and Competencies:

Knowledge of the securities industry would be an asset to understand the terminology and recognize the major participants
Strong verbal and written communication skills
Excellent organizational skills
Ability to work under pressure and meet multiple and conflicting deadlines and effectively prioritize responsibilities

CIRO is committed to employment practices that are inclusive and accessible. Accommodations for individuals with disabilities are available. Should you require accommodation, please contact Human Resources.

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