Administrative and Graduate Program Assistant - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:08/02/2023

Req ID: 33207

Faculty/Division:
Temerty Faculty of Medicine

Department:
Department of Pharmacology and Toxicology

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Pharmacology & Toxicology is among the oldest in North America.

We offer training in pharmacology and toxicology to both undergraduate and graduate students who may subsequently go on to do exciting research, regulatory and administrative careers in academic, industrial, and healthcare provision settings.

As Administrative and Graduate Program Assistant, you will play an instrumental role in supporting the day-to-day administrative and financial functions in the Department of Pharmacology & Toxicology.

Your administrative and financial responsibilities will include administering academic and graduate appointments, processing various financial transactions, and providing general administrative support.

You will play an integral role processing GEMS agreements and assisting with Graduate student admissions.

Your demonstrated commitment to quality customer service and solid organizational and interpersonal skills will be key to ensuring the effective operation of the department.

Your responsibilities will include:

Provide general administrative support including frontline activities like responding to enquiries and redirecting as appropriate
Collecting documentation required to carry out the tenure and review processes from senior leadership
Responding to routine admissions and awards enquiries and referring complex enquiries as appropriate
Editing content for brochures, newsletters, websites and/orhandbooks
Determining logístical details and activities for events and/or programming
Coordinating course schedules
Coordinating interview schedules and supporting the recruitment committee with dossiers and employment letters

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience
Minimum three years of related administrative experience, preferably in a University, teaching hospital, or comparable environment
Experience with academic processes such as academic appointments, tenures, and promotions
Experience providing student services and course support to an academic program
Experience supporting committees and coordinating events
Experience with processing financial transactions
Experience updating websites and maintaining databases and filing systems
Strong written and verbal communication skills with experience editing content brochures, newsletters, websites and/or handbooks
Excellent time management, prioritization, and organizational skills, with the ability to be an effective team player
Excellent interpersonal and communication skills (verbal and written) with a strong customer focus
Strong initiative, proactive and highly resourceful
Demonstrated ability to learn quickly and independently
Ability to identify problems and recommend appropriate solutions
Proven ability to work independently and effectively manage high volumes and varied duties with competing deadlines
Attention to detail and accuracy is essential
Sensitivity to diversity and excellent judgment on confidential issues

Assets (Nonessential):

Knowledge of Slate, eMarks, Sharepoint, Laserfiche, AMS, and Mailchimp

To be successful in this role you will be:

Accountable
Achievement oriented
Communicator
Organized
Problem solver
Resourceful
Team player

Closing Date: 08/16/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

Recruiter:
Sharon Hung

**Lived Experience Statement