Administrative Assistant - North York, Canada - ICICI Bank Canada

ICICI Bank Canada
ICICI Bank Canada
Verified Company
North York, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Job Summary:

  • Facilitate all logistics for training including catering, materials, calendars, attendance etc.
  • Manage correspondence, file maintenance and management, meeting planning and scheduling, expense reports, and report preparation.
  • Prepare the requisition to hire and coordinate for supplies for new employees (computers, phones, business cards, name tags)
  • Facilitate movement and transfers within the Bank
  • Prepare recruitment files and assist in scheduling interviews with appropriate hiring managers
  • Assist in the orientation of new employees including but not limited to first day orientation, I-Converge session planning and logistics
  • Assist and prepare job postings and the placements of same on the Bank's website and on internet posting boards as directed. Review resumes from all sources and maintain database
  • Coordinate with Manager, HR for assisting in administration requirements for payroll, benefits, attendance/leave management, HR files Etc.
  • Provide back up coverage for alternate reception duties during breaks & absences. Must learn all activities under Administration role
  • Ensure records Retention Policy is maintained for all files and detailed trackers are kept
  • Act as first point of contact for employees regarding HR policies and processes. Escalate as required
  • Manage stationery/printing requests for all employees
  • Assist in secretarial duties of the Health and Safety Forum. Prepare minutes in the line with Corporate Governance guidelines
  • Maintain departmental MIS such as recruitment tracking, goal sheet tracking, feedback tracking, training tracking, job description tracking, etc.
  • Assist in Telecommunications (Cell Phones and Land lines).
  • Meet vendors periodically and review the contracts and pricing under direction from supervisor.
  • May be required to lift up to 10kgs and walk 50m with the weight.
  • Provide back-up coverage for alternate reception duties during breaks & absences. To learn all activities managed at the reception desk
  • Manage postage/couriers for corporate office and inter-branch couriers
  • Manage stationery/printing requests for all employees
.


  • Manage the staff pantry requirements and ensure the same is clean at all times.
  • Other duties as assigned.
If you require accommodation measures during any phase of the hiring process, please notify us as soon as possible. All information received in relation to accommodation requests will be kept confidential


Job Type:
Fixed term contract

Contract length: 12 months


Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • North York, ON: reliably commute or plan to relocate before starting work (preferred)

Education:


  • Bachelor's Degree (required)

Experience:


  • Front desk: 1 year (preferred)

Work Location:
In person
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