Administrative Assistant - Regina, Canada - Kova Engineering (Saskatchewan) Ltd.
1 week ago
Description
We are looking for an Administrative Assistant to join our team. The Administrative Assistant performs a variety of administrative duties in support of managers and employees across departments. They assist management in overseeing and achieving business administration goals while upholding company policies and best practices.Key Responsibilities:
- Provide frontdesk coverage by managing phone system and greeting guests
- Prepare, edit, and proofread reports, invoices, presentations, and other documents
- Manage incoming/outgoing mail and shipments
- Record and prepare minutes for meetings
- Order office supplies and maintain inventory
- Maintain record management systems, customer database, customer portals, and company lists
- Ensure proper maintenance and operation of office equipment
- Coordinate travel arrangements for employees
- Organize and provide set up for meetings and company events
- Process credit card payments
- Book approved employee testing and training
- Coordinate onsite services with approved vendors
- Perform data entry for accounting services
- Maintain an organized and clean office environment
Required Qualifications:
Education
- Certificate or diploma in Office Administration or relevant field
- Experience in a professional office setting
- Proficiency in Microsoft Office at an intermediate to expert level
- Proficiency in Adobe Acrobat
- Ability to type 60 wpm or greater
- Knowledge of standard office equipment such as scanner, multiline phone system, etc.
Competencies:
- Customer Focus: Anticipating, meeting, and/or exceeding customer needs, want, and expectations
- Time and
Priority Management:
Prioritizing and completing tasks in order to deliver desired outcomes within allotted time frames
- Teamwork: Cooperating with others to meet objectives
- Flexibility: Readily modifying, responding, and adapting to change with mínimal resistance
- Resiliency: Quickly recovering from adversity
- Self Starting: Demonstrating initiative and willingness to begin working
- Interpersonal Skills: Effectively communicating, building rapport, and relating well to all kinds of people
About Us:
Kova Engineering Saskatchewan is a diverse and unique engineering and consulting company with over 25 years in the crane and lift equipment industry.
Our values:
- Safety: we are committed to a diverse and inclusive culture to ensure the safety of our employees and customers
- Integrity: we are uncompromising in our honesty and integrity in everything we do
- Collaboration: we meet and exceed customer expectations through teamwork and collaboration
- Excellence: we achieve excellence by continuously improving all aspects of our business
We offer:
- A competitive wage
- Health and dental benefits
- Life, critical illness, and disability insurance
- Group retirement plan
- Employee assistance program
- Paid training
Job Types:
Full-time, Permanent
Benefits:
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location:
In person
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