Facilities, Administrative Assistant - Toronto, Canada - SURREY PLACE

SURREY PLACE

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Status:
Full-time, Contract -Summer Position

Hours:36.25 hours per week

Date Posted:
April 13, 2023

Closing Date:
April 20, 2023

About Surrey Place

Surrey Place is a not-for-profit that serves people of all ages with developmental disabilities, autism spectrum disorder and visual impairments in the Toronto region and Northwestern Ontario.

We offer integrated services and inclusive support in a safe and welcoming environment.

Our approach is family-based, which centres the interests and care of our clients, families and caregivers by teaching them skills.

We strive to ensure the greatest access to services and support our clients in navigating the health care system. Surrey Place helps people learn new skills, gain self-confidence and reach their full potential.

Program Description
As part of the Canada Summer Jobs Program, the Facilities Department is seeking a Facilities Administrative Assistant. This position reports to the Manager, Health Information Management, Data Analytics & Facilities

Please note that as this position is a part of the Canada Summer Jobs Program, it is therefore dependent on funding

Main responsibilities

The duties are but not limited to:

Create an inventory and lifecycle tracking system in Microsoft Dynamics
Support Development of Practice and Policy documentation for facilities
Work directly with Facilities staff to monitor and track PPE, and supplies.
Work with Manager to create an Orientation Guide for each site locations.
Work with Facilities to identify and track practices, to create standardized process for all facilities request, including use of the Jira help desk system.
Working with facilities create knowledge base articles for Jira system
FAC tickets.
Learn and practice facilities project management support.

Qualifications

Post-Secondary with strong computer skills background
Good communication, teamwork, writing and resource development skills.
Newcomers / refugee youth (Newcomers are defined as having arrived in Canada within the past 5 years)
Indigenous youth
Visible minorities / racialized youth
LGBTQ2 youth
Youth with disabilities
Youth who have not previously been employed and for whom this would be their first job experience.