Legal Administrative Assistant - Toronto, Canada - Gowling WLG

Gowling WLG

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people.

As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it.

To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures.

Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.

PROFILE
We are currently recruiting for a senior level Legal Administrative Assistant to join our fast paced team. The incumbent will provide support to professionals within the Entertainment and Sports Law Group.

RESPONSIBILITIES
The incumbent's responsibilities may include and are not limited to the following:

Manage all expenses in a timely manner and with utmost care, following up on reimbursements, as required
Tracking of execution of multiple agreements through practice management systems
Establishes and maintains effective working relationships with senior executive contacts/clients
Organizes and facilitates meetings, special events, books appointments, airfare, hotel arrangements and confirms reservations, attendance and agendas. Provides executive administrative support and followup on matters on behalf of professional
Thoroughly manages calendars and contacts, and is able to heavily implement and maintain practice management systems on behalf of busy professionals
Liaise with Billing Clerk to effectively prepare accounts, manage prebills and billing process, having a strong working proficiency with all accounting and billing procedures
Manage File Opening and Conflict processes and correspondence that goes with each process
Strong knowledge of general office procedures, office systems, file management and associated policies
Confidentiality, discretion and a high degree of professionalism are critical due to sensitive client high profile material and information
Take instruction, prioritize incoming work, follow through on assignments and manage ongoing tasks
A fundamental understanding of French, would be an asset
Any other duties as required

QUALIFICATIONS

Graduate from a recognized Legal Secretarial, Law Clerk or Administrative/Executive Assistant program with at least 8+ years of experience as a Legal Administrative Assistant
Interest in and understanding of entertainment and sports law
Thorough knowledge of contracts and contract procedures
Exceptional interpersonal skills with a high degree of professionalism and discretion, having the ability to communicate in a professional, efficient manner with clients and external contacts, as well as internally throughout the firm
Strong attention to detail with exceptional proofreading abilities
Must be proactive with exceptional organizational and prioritization abilities
Fast and accurate typing speed, who produces a high quality product and takes pride in their work
Excellent oral and written communication skills, including a strong knowledge of grammar, and exceptional spelling
Ability to deal with pressure, changing priorities and multitasking, and be open to learning and employing new concepts and work styles
Ability to work well in a team as well as independently, especially with lawyers who have international practices
Ability to excel in a deadlinedriven environment and the ability to work after hours, sometimes on short notice, in order to meet deadlines
Excellent proficiency with Word 2016, Outlook, iManage, PowerPoint, Excel and Expert Time

Gowling WLG employees benefit from a hybrid work environment.

Gowling WLG is dedicated to building a diverse and inclusive workplace.

If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.