Administrative Assistant - Edmonton, Canada - Government of Alberta

Government of Alberta

Verified Company

Edmonton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Information
Job Requisition ID: 54000

Ministry:
Treasury Board & Finance

Location:

EDMONTON

Full or Part-Time:
Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary:
Ongoing

Scope:
Open Competition

Closing Date:
Open until filled (2 positions)

Classification:
Subsidiary 01B 3625 Administrative Support 5

Salary:
$1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)

Treasury Board and Finance, Edmonton - Responsible for budget planning, financial management and economic analysis, as well as the administration of tax and revenue programs.

For further information about Treasury Board and Finance, see our website at

Role Responsibilities:

Are you a multi-tasker who understands that detail oriented administrative work is critical to a team's success? Do others find you consistent and reliable, always ready to step up to the challenge in busy times? Can you be both responsible and flexible in your approach to work? If your answers are yes, keep reading on

The Centralized Administrative Services unit within Treasury Board and Finance has two professional Administrative Assistant roles that we are looking to fill.

We are a collaborative and fast-paced team that supports multiple client groups. This is an exciting place to work with great learning experiences and room to build your professional networks.

In these roles you will provide administrative support to the Executive Director, including managing the Executive Director's schedule, coordinating meetings, appointments and conference calls, preparing meeting materials and complex confidential documents such as briefings and correspondence, as well as documenting and preparing draft minutes from meetings as required.

Additional responsibilities will include but not be limited to:

Composing, editing and formatting correspondence, reports and agendas. Reviewing correspondence leaving branch to ensure it reflects professional standards.
Coordinating fixed assets, accommodation, IT and other administrative requirements for the office. Assisting in organizing moves and ordering office furniture when necessary.
Purchasing office supplies.
Reconciling procurement card and invoices using 1GX.
Making travel arrangements (including booking air and hotel accommodations) for Executives and staff members ensuring correct approval and forms used.
Completing expense claims using 1GX.
ARTS (Action Request Tracking System) creating, assigning, distributing, and tracking action requests.
Assisting with Human Resources requirements.
Records Management and Information Services.

You will have superior oral and written communication skills and well-developed problem-solving, consulting, and relationship-building skills.

Ideally, you will work well independently, within a team-focused environment, and manage and prioritize tasks and issues concurrently within short time frames.

We need professionals with a willing attitude and an inclusive approach.

These exciting positions are a great opportunity to demonstrate your administrative skills and your positivity while being part of a supportive and hard-working team.

Qualifications:

High school diploma and three years of related experience providing administrative support in financial services is required. Strong skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Experience with SharePoint, ARTS and 1GX is strongly preferred. Basic knowledge of government/political processes, i.e. legislative assembly, cabinet, caucus is also preferred.

A related diploma in office administration is an asset, as is experience working in financial institutions and/or with the Ministry of Treasury Board & Finance.

Related experience or education may be considered as an equivalency on a one for one basis.

A cover letter outlining your related experience is required and will be used to help us assess your written communication skills.

Notes:

Links and information on what the GoA has to offer to prospective employees:
Working for the Alberta Public Service
Pension plans:
Public Service Pension Plan (PSPP)
Alberta Public Service Benefit Information
Leadership and mentorship programs
Professional learning and development
Positive workplace culture and worklife balance
Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements.
Research Alberta Public Service Careers tool
APS Competencies:

Competencies are behaviors that are essential to reach our goals in serving Albertans.

We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

Systems Thinking:
Incumbent requires systems thinking to design and develop processes and systems which address the short-term a