Faculty Appointments Officer - Toronto, Canada - University of Toronto

University of Toronto
University of Toronto
Verified Company
Toronto, Canada

1 month ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Date Posted:10/30/2023


Req ID: 34699


Faculty/Division:
Temerty Faculty of Medicine


Department:
Department of Obstetrics & Gynaecology


Campus:
St. George (Downtown Toronto)


Position Number:


Description:


About us:


Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.


Your opportunity:


Founded in 1843, the Department of Obstetrics and Gynaecology at the University of Toronto is globally recognized for its role as an influential leader in all dimensions of healthcare for women, trans people, and nonbinary people.

Our faculty members generate practice-changing research, improve national standards of care, advance public policy, and prepare the next generations of physician-leaders in the field.

With this position, you would be joining a dynamic administrative team who directly facilitate and support the advancement of research, education, and knowledge translation in obstetrics and gynaecology, from a local to a global perspective.


As the Faculty Appointments Officer you will work collaboratively with OBGYN departmental committees and HR colleagues to coordinate all administrative aspects of the faculty appointments and promotions processes.

You will also serve as the primary administrator of the department's teaching evaluation data, requiring you to have a high degree of precision and meticulous attention to detail.

Your superior organizational skills and ability to function in a fast-paced work environment will ensure the academic promotions process progresses in accordance with the applicable policies, procedures and guidelines.


Your responsibilities will include:


  • Administering the academic appointment, promotion, and review processes for clinical and statusonly faculty
  • Gathering and organizing documentation required for academic appointments and promotions and related processes
  • Providing support to the Appointments and Promotions Committee, including taking minutes, organizing schedules and providing applicant information
  • Analyzing and managing complex database records
  • Preparing draft statistical reports and summaries as required by hospital chiefs, department leadership, and the Promotions Committee
  • Serving as a resource to applicants by providing guidance on procedures

Essential Qualifications:


  • Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
  • Minimum three years relevant experience, preferably in an academic or health related environment
  • Demonstrated experience interpreting and processing academic appointments and promotions policies and procedures
  • Experience analyzing and managing complex databases
  • Experience with the academic appointments and promotions processes at the University of Toronto is preferred
  • Experience providing support to committees, i.e. taking and transcribing meeting minutes, developing agendas, making logístical arrangements
  • High proficiency with Microsoft Word, PowerPoint, and Outlook
  • Intermediate to advanced skills in Microsoft Excel, especially in functions related to filters and statistical analysis
  • Demonstrated ability to complete work with a high degree of precision and exercise tact and sensitivity in handling confidential information
  • Superior oral and written communication skills, including drafting, editing, and proofreading a variety of correspondences
  • Ability to work under pressure and set/balance competing priorities
  • Demonstrated ability to work independently, showing initiative and good judgement, while also working cooperatively as an effective team member

Assets (Nonessential):


  • Experience with Laserfiche, HRIS, POWER and MedSIS

To be successful in this role you will be:

  • Communicator
  • Meticulous
  • Organized
  • Resourceful
  • Tactful
  • Team player

Closing Date: 11/07/2023, 11:59PM ET


Employee Group:

USW

Appointment Type:
Budget - Continuing


Schedule:
Full-Time


Pay Scale Group & Hiring Zone:


Job Category:
Administrative / Managerial


Recruiter:
Sharon Hung

**Lived Experience Statement
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