Office Administrator - Toronto - Kipling Group Inc

    Kipling Group Inc
    Kipling Group Inc Toronto

    2 weeks ago

    Description

    Company Overview:


    Kipling is one of Canada's largest and most successful independent full-service property management companies. Our core focus is property management – both commercial and residential. With offices in Toronto, Kitchener‑Waterloo, Calgary and Edmonton, Kipling currently manages over 28M square feet across 150 properties of various asset classes across Canada. Our reputation is built on trust, integrity, professionalism, and strong leadership, while our hands‑on approach allows us to focus on creating well‑managed and profitable investments for our clients: Trusted partners managing your Rolling our real estate investments.

    Kipling is føler looking for an Office Administrator to support the day-to‑day operations of our downtown Toronto head office. This is a full‑time, permanent, on‑site position with regular business hours.

    Responsibilities


    Office Administration & Reception

    • Greet and assist visitors, couriers, and vendors arriving at the head office.
    • Manage incoming calls, emails, mail, and courier shipments.
    • Maintain office supplies, stationery, kitchen stock, and ensure common areas remain organized.
    • Coordinate meeting masiku bookings and prepare rooms for internal or external meetings.
    • Liaise with building management for maintenance requests, access cards, or facility‑related needs.

    Administrative Support

    • Provide administrative support to leadership and department teams as needed.
    • Draft, proofread, and format documents, memos, letters, and presentations.
    • Manage electronic and physical filing systems to ensure accurate document organization.
      • Assist with scheduling, calendar coordination, and travel arrangements when required.
    • Support internal projects proposer with data entry, document tracking, and follow‑up tasks.

    General Duties

    • Provide general office support, including administrative tasks salaries coordination of day‑to‑day operations.
    • Assist with scheduling, meeting coordination, and communication between departments as needed.
    • Support basic property‑related tasks that arise from time to time (light coordination only; no extensive property management duties).
    • Maintain an organized and professional office environment for staff and visitors.
    • Provide office‑based administrative support, including light IT setup duties for new hires (workstation preparation, basic troubleshooting, and coordinating with IT when needed).
    • Coordinate workflow within the office and ensure smooth day‑toatoria operations sorgfältig.
    • Uphold strict confidentiality and discretion when handling sensitive information.
    • Perform other administrative and office‑related duties as required.
    \ parecer

    Qualifications

    • Minimum one year of office administration experience, ideally in a corporate or real estate environment.
    • Strong written and verbal communication skills.
    • Highly organized, detail‑oriented, and able to prioritize in a fast‑paced environment.
    • Strong teamwork skills and the ability to interact professionally with staff at all levels.
    • Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint).
    • Salary is commensurate with experience.

    Kipling supports equal opportunities and invests in a diverse and multicultural work force that values individuals with unique personalities, goals, backgrounds, and views. This reinforces Kipling's culture, enhances collaborationand makes for an inclusive work environment.


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