Administrative Assistant - Woodbridge, Canada - 3G Lighting

3G Lighting
3G Lighting
Verified Company
Woodbridge, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description

Title
Administrative Assistant


Reports to
Accounting, Office & Health & Safety Manager


Role


Responsible for handling clerical administration duties and administrative tasks related to clerical accounts payable and receivable transactions, health & safety, shipping and receiving and, general office administration.

Other duties will be assigned, as necessary.


Responsibilities

  • Clerical accounts payable and receivable transactions
  • Handle and coordinate health and safety documentation as required.
  • Ensure accurate and efficient processing of shipping and receiving requests, as needed. Handle front office reception and administration duties; Ensure reception area is tidy.
  • Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries.
  • Handle company inquiries; Route calls to appropriate people
  • Maintaining employee and department directories
  • Coordinate mail flow in and out of the office; Sort and distribute.
  • Collect and distribute parcels and other mail.\
  • Coordinate shipping according to processes in place, which include but not limited to updating ERP systems in place, as directed.
  • Communicate and coordinate with other departments in order to fulfill customer needs.
  • Protect Organization's value by keeping information confidential.
  • Perform other duties as assigned; Perform project tasks as required.
  • Adhere to the use of personal protective equipment (PPE), safety guarding and general safe working practices.

Work Conditions

  • Ability to lift or move up to 50lbs when requested.
  • Work is performed in a combination of environments.
  • Overtime as required.

Qualifications

  • Minimum 2 years' experience working in an administration role.
  • Customer service oriented; Excellent written & verbal communications
  • Demonstrated ability to multitask, organize and prioritize work.
  • Proven track record of personal responsibility and accountability.

Job Types:
Full-time, Permanent


Benefits:


  • Casual dress
  • Dental care
  • Extended health care
  • Onsite parking
  • Paid time off
  • Vision care

Education:


  • Secondary School (preferred)

Work Location:
In person
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