Project Assistant - Toronto, Canada - Canadian Institute for Health Information

Canadian Institute for Health Information

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Category

Project Management

City

Toronto, Ottawa,, Canada
Project Assistant
Who we are
We are an organization comprised of industry thought leaders who are passionate about health data and want to make a difference in the health care field. We are an independent, notforprofit organization and together with our partners we provide essential information on Canada's health systems, enabling decisions that lead to healthier Canadians. As a valued member of the CIHI team, you and your work will have a pivotal role in the evolution of Canada's health care systems.

CIHI is recognized as an exceptional place to work that embraces diversity, respect, integrity, collaboration and innovation.

Learn about our Equity, Diversity and Inclusion Strategy and the work being done to create a more inclusive and welcoming organization by focusing on how we learn, govern and practise.

At CIHI, we recognize what matters to our employees. Some of the benefits of working at CIHI include

HOOPP Pension Plan (Defined Benefits Pension)
Retirement Planning Program
Generous vacation days for permanent and longterm contracts
Worklife balance
Career Planning Program
Learning and Professional Development Program
Flexible benefits program from your first day on the job for permanent and longterm contracts

Why is this role important?

The Project Assistant is responsible for supporting stakeholder engagement and project work streams activities for the Pan-Canadian Organ Donation and Transplantation (ODT) Data and Performance Reporting System.
The Project Assistant assists with the coordination of stakeholder engagement activities including maintaining member lists, and planning logistics for external meetings and preparing meeting material for distribution. Additionally assists in coordinating the dissemination of project related materials to stakeholders and assists with developing status reports, communications and promotional materials including the webpage updates, and internal and external presentations. Working with other team members, the Project Assistant is also responsible for providing assistance to developing project artifacts including reference manuals, topicbased information sheets and adhoc project material.
What you'll do
1. Responsible for monitoring the electronic mailbox and coordinates timely responses to stakeholders. This includes triaging queries and communications to appropriate project team members.
2. Coordinates with Central Client Services in the maintenance of panCanadian stakeholder contact lists, including updates to the stakeholder contact information and distribution lists in the corporate Client Relationship Management (CRM) system; communicates any issues or discrepancies to the project team and Central Client Services.
3. Assists with coordinating the distribution of materials and/or reports to stakeholders and materials for meetings of various internal and external committees, stakeholder groups and workshops. This may include liaison with other CIHI support areas (Creative and Language Services, Digital Content Channel Management, etc.)
4. Assists the project team to develop and factcheck project artifacts including reference manuals, topicbased information sheets and adhoc project material.
5. Participates in meetings and assists with minute taking, as required.
6. Assists with a range of project related duties, as assigned.
What you'll bring to the table
Undergraduate degree in Health Sciences, Business Administration, Social Sciences, Communications or related field.
2 years related experience.
Ability to learn new concepts, ideas and assimilate information quickly and accurately.
Experience in establishing and maintaining relationships with stakeholders.
Strong organization and time management skills.
Basic understanding of information management tools and processes.
Excellent written, oral communications skills and attention to detail.
Ability to work with mínimal supervision and in virtual environment as well as integrate with the team.
Experience in identifying, establishing and/or continuously improving administrative and project/program management processes to improve efficiency and effectiveness.
Fluency in both official languages is an asset.

Closing Statement- Vaccination remains the most effective tool to reduce the risk of COVID-19.

CIHI is committed to ensuring the health and safety of our employees in the workplace, and therefore CIHI requires proof of vaccination for all of our employees unless a valid accommodation under legislation exists.

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Employment Equity

At CIHI we are committed to fostering an inclusive, barrierfree and accessible environment. Part of this commitment includes arranging accommodations to ensure an equitable opportunity to participate in the recruitment and selection process. If you require an accommodation, we will work with you to meet your needs._

Adjoint de projet