Expense Claim and Visa Administrator - Edmonton, Canada - Finning Canada

Finning Canada

Verified Company

Edmonton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Company:
Finning Canada

Number of Openings:
1

Worker Type:
Temporary

Position Overview:

This position is responsible for the administration, claims processing and policy monitoring of Finning's expense claims and Visa Card programs.

Additional to these programs this position also looks after the AP processing for the facilities, legal, tax and FII business units.

This role offers a hybrid work environment and is covering a maternity leave for months.

Job Description:

Concur administration

Reviewing and approving all out of pocket claims. Process includes ensuring all claims are appropriate, claims are processed correctly and a review of spend to finning policies.
Setting up new employees in Concur, issuing Visa cards and ensuring each user signs off on policies and agreements required to purchase on Finning's Visa account.
Assist employees with troubleshooting issues with Concur claims, logins and policy questions. Process requires communication with all levels of employees within the organization.

Expense Claim monitoring:

Outstanding claim reports
Ensure claims are complete and submit for approval timely. For claims that age this position would escalate to management, review for fraudulent activity and deactivate cards if required.

Claim Volume reports

Ensure employees are not submitting multiple claims per month. Education employees on impact of multiple claims. Monitor total claims submit within concur and monitor to contract volume billing levels to manage cost of program.

Reporting

Scotia Visa Payables

Setting up new Vendors, assisting with any vendor payment issues & monitoring payments sent are taken or reissued if required.

Month end close procedures

Completing reconciliations, calculating accruals and processing month end reports.
Month end processes are focused on PCard and Concur processes and are performed in all entities and systems.

Education & Experience:

Accounting or Bookkeeping diploma or equivalent.
2years related experience
Experience with Concur would be an asset
Experience with M3, Blackline, Rentalman, Sage and DBS Coda considered an asset.
Working towards CPA would be an asset

LI-Hybrid