Jobs
>
Administrative Assistant
>
Vancouver

    Administrative Assistant - Vancouver, Canada - Wood

    Wood
    Wood Vancouver, Canada

    1 hour ago

    Default job background
    Full time
    Description

    Wood currently has an exciting opportunity available for an Administrative Assistant. Reporting to the Project Services Manager, this position is based in our Vancouver BC office. This role will involve providing administrative support on distribution projects for one of our largest clients. If you have a successful track record as a project administrative assistant and thrive on tackling multiple challenges in a fast-paced environment, this is the opportunity for you.

    Salary range - $50,000 - $70,000

    Wood offers a competitive Total Rewards Package, which includes a comprehensive Health & Wellness Plan, Health Care Spending Account, matching Group Registered Retirement Savings Program, Employee Assistance Program, and so much more Final salary will be based on relevant and applicable experience, education, and the specific skill set and qualifications required for the role.


    • Provide project related administrative assistance for multiple projects, including project set up and close out, updating and formatting various documents, reports, lists and logs, coordinating meetings and taking meeting minutes

    • Coordinate, issue and log change notices and associated documents such as Service Authorizations, Change Orders and Purchase Orders

    • Manage client project site for various projects including auditing folder structure and file naming conventions

    • Coordinate and assist with proposal preparation, including acknowledging services requests, setting up meetings, creating and managing folders and permissions, and formatting and issuing proposal documents

    • Provide support to contract and procurement team as it pertains to distribution projects, such as formatting RFQ/RFP documents, managing contract folder access and submission and transmittal support

    • File and issue daily, weekly, or monthly construction reports, log and assist with replying to Requests for Information (RFIs) and Field Advice Memos (FAMs) and provide other construction administrative support as required

    • Arrange project related travel and assist with providing information regarding forms and approvals required

    • Assist with the preparation of Journey Management Plans (JMPs)

    • Run various project reports and distribute and file as necessary

    • Assist with the development of Project Plan related documents including Statement of Objectives, Business Case, User Requirements, Work Package Agreements and Safety and Construction documents

    • Provide general engineering/design support, including ensuring the latest templates are used, formatting technical documents, assisting with the review and approval process, and filing and issuing documents


    • Minimum 5-7 years' experience in an administrative role, preferably in an engineering environment

    • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams) as well as Adobe Acrobat

    • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, management, and external partners

    • Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail

    • Expert level written and verbal communication skills

    • Demonstrated proactive approaches to problem-solving with strong decision-making capability

    • Highly resourceful team-player, with the ability to also be extremely effective independently

    • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

    • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

    • Forward looking thinker, who actively seeks opportunities and proposes solutions

  • Purtzki Johansen & Associates

    administrative assistant

    6 days ago

    Purtzki Johansen & Associates Vancouver, Canada

    Education: · Expérience: · Education · Secondary (high) school graduation certificate · Personal suitability · Ability to multitask · Excellent written communication · Flexibility · Organized · Accurate · Reliability · Time management · Experience · Experience an asset · Health ...

  • CWB Financial Group

    Administrative Assistant

    5 hours ago

    CWB Financial Group Vancouver, Canada

    At · CWB · , we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by holding true to the values that guide us. We put people first and build relationships with intention. We seek out and embrace new ideas, knowing ...

  • Vancouver Aboriginal Child & Family Services Society

    Administrative Assistant

    5 hours ago

    Vancouver Aboriginal Child & Family Services Society Vancouver, Canada

    **Status : Regular Full-Time** · **Hours of Work : 8:30am - 4:30pm Monday to Friday** · **Delegated Program : Guardianship** · **Location : 3284 East Broadway, Vancouver BC** · **Classification : Grid 09** · **Salary : $48, ,899.19 annually** · At VACFSS, we ensure that the right ...

  • Be the Change Group

    Administrative Assistant

    5 hours ago

    Be the Change Group Vancouver, Canada

    **Administrative Assistant** · Be the Change Group is an unconventional consulting and creative agency that brings together academics and creatives under one roof to address health equity issues and climate change, and improve social determinants of health. A mission-based, woman ...

  • AtkinsRéalis

    Administrative Assistant

    5 hours ago

    AtkinsRéalis Vancouver, Canada

    **Administrative Assistant** · Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can tru ...

  • Videre Financiers Inc.

    Administrative Assistant

    5 hours ago

    Videre Financiers Inc. Vancouver, Canada

    **OPERATIONAL SUPPORT**: · - Ensure Videre operates efficiently and effectively · - Envision and understand President initiatives and goals, and keep President and other financial advisors on-track · - **MEETING PREPARATION AND SUPPORT**: · - Assemble client file and presentation ...

  • Career Development Practitioners' Certification Board of Ontario

    Administrative Assistant

    19 hours ago

    Career Development Practitioners' Certification Board of Ontario Vancouver, Canada

    PC skills, excellent written and communication skills. Ability to prioritize work and project a professional manner. · **Qualification**: · Act as the point of contact between the executives and internal/external clients · Handle requests and queries appropriately; Produce report ...

  • Pacific Salmon Commission

    Administrative Assistant

    18 hours ago

    Pacific Salmon Commission Vancouver, Canada

    Education: Secondary (high) school graduation certificate · - Experience: Experience an asset · **Health benefits**: · - Dental plan · - Disability benefits · - Health care plan · - Paramedical services coverage · - Vision care benefits · **Long term benefits**: · - Group insuran ...

  • Rising Sun Montessori

    Administrative Assistant

    5 hours ago

    Rising Sun Montessori Vancouver, Canada

    Education: · - Expérience: · **Education**: · - Secondary (high) school graduation certificate · **Tasks**: · - Arrange and co-ordinate seminars, conferences, etc. · - Supervise other workers · - Establish and implement policies and procedures · - Train other workers · - Assign, ...

  • Johnstons Quality Contracting ltd

    Administrative Assistant

    5 hours ago

    Johnstons Quality Contracting ltd Vancouver, Canada

    **DUTIES**: · - Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. · - Providing real-time scheduling support by making travel arrangements, appointments and the likes. · - Making travel arrangements, suc ...

  • Sunkyung Immigration & Edu

    Administrative Assistant

    19 hours ago

    Sunkyung Immigration & Edu Vancouver, Canada

    Education: Secondary (high) school graduation certificate · - Experience: 2 years to less than 3 years · **Tasks**: · - Arrange and co-ordinate seminars, conferences, etc. · - Schedule and confirm appointments · - Answer telephone and relay telephone calls and messages · - Answer ...

  • Istif Enterprises Ltd.

    Administrative Assistant

    19 hours ago

    Istif Enterprises Ltd. Vancouver, Canada

    Education: Secondary (high) school graduation certificate · - Experience: 1 year to less than 2 years · **Tasks**: · - Schedule and confirm appointments · - Answer telephone and relay telephone calls and messages · - Answer electronic enquiries · - Order office supplies and maint ...

  • Rize Alliance Properties

    Administrative Assistant/receptionist

    5 hours ago

    Rize Alliance Properties Vancouver, Canada

    Rize is a boutique real estate developer focused on large-scale, design-forward, commercial and residential communities. With over 30 years of experience, we create unique, meaningful, and inspiring places to live, work and learn throughout Metro Vancouver. We are growing and con ...

  • Lawson Lundell

    Legal Administrative Assistant

    5 hours ago

    Lawson Lundell Vancouver, Canada

    Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of **BC's Top Employers for 2024**. Bus ...

  • Winright Law

    Legal Administrative Assistant

    18 hours ago

    Winright Law Vancouver, Canada

    Winright Law is looking for a Legal Administrative Assistant to assist with prospective client inquiries and handling first point of contact reception telephone calls. This is a great opportunity for anyone who wants to begin their legal career, but has little to no prior legal e ...

  • Royal Bank of Canada

    Administrative Assistant, Rbcx

    5 hours ago

    Royal Bank of Canada Vancouver, Canada

    **Job Summary** · **What is the Opportunity?** · As the Administrative Assistant, you will play a critical role by providing direct support to both the Managing Director and Director, Relationship Management at RBCx. RBCx is a full-service platform to accelerate the entrepreneuri ...

  • Redwood Immigration

    Legal Administrative Assistant

    5 hours ago

    Redwood Immigration Vancouver, Canada

    Responsibilities: · - Conduct research on policies, practices, and case decisions; · - Contact clients with requirements; · - File management, and client data recording. · Required skills and experience: · - 1-year of experience in an immigration law practice, or paralegal experi ...

  • Endeavor Trust Corporation

    Office Administrative Assistant

    5 hours ago

    Endeavor Trust Corporation Vancouver, Canada

    Education: Bachelor's degree · - Experience: 2 years to less than 3 years · **Tasks**: · - Answer telephone and relay telephone calls and messages · - Answer electronic enquiries · - Compile data, statistics and other information · - Open and distribute regular and electronic inc ...

  • AllCleared Solutions Inc.

    Administrative File Assistant

    18 hours ago

    AllCleared Solutions Inc. Vancouver, Canada

    All-Cleared is a reputable, and established industry-leading entrepreneurial firm, delivering high quality professional legal services for over 33 years. · With the support of a confident and happy team, All Cleared is able to make daily life-changing impacts on the lives of our ...

  • Reading town learning center

    Office Administrative Assistant

    5 hours ago

    Reading town learning center Vancouver, Canada

    Education: · - Expérience: · **Education**: · - Secondary (high) school graduation certificate · **Tasks**: · - Determine and establish office procedures and routines · - Schedule and confirm appointments · - Arrange travel, related itineraries and make reservations · - Open and ...