Administrative Assistant Iii - London, Canada - Western University

Western University

Verified Company

London, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Classification & Regular Hours:

Hours per Week: 35

Salary Grade:
Level M

About Western:

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.

We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us:

The Western Centre for Research on Migration and Ethnic Relations facilitates research that draws on academic knowledge to inform public policy and practice on migration and ethnic relations in Canada and internationally.

The goals of the Centre are to foster interdisciplinary research among faculty and students on questions of direct relevance to migration and ethnic relations, provide training opportunities for students beyond the borders of their own discipline and Western, and forge links with policy makers, the academic community in Canada and internationally, and the community at large.

Responsibilities:

The Administrative Assistant will provide support for a variety of administrative tasks, which support the smooth and effective operations of the Pathways to Prosperity Partnership in the Western Centre for Research on Migration and Ethnic Relations.

The role will serve as a resource and point of contact for internal and external Partnership stakeholders in regards to administrative matters, answering or re-directing inquiries as appropriate.

The Administrative Assistant will provide administrative support to Partnership Chairs and staff including arranging travel, assisting with special projects, and drafting correspondence and announcements.

The role will perform a range of tasks ensuring that deadlines and schedules are met, such as monitoring and ordering office supplies, planning and coordinating meetings, workshops, and conferences, and facilitating the preparation of meeting minutes and assisting with distribution.

The Administrative Assistant will also provide support for the implementation of financial functions as required.

Qualifications:

Education:
2 year Community College Diploma in Business Management/Administration required
Undergraduate degree preferred
Experience:
2 years' experience providing administrative and financial support and customer service in a business office setting
Knowledge, Skills & Abilities:
Knowledge of general office procedures including records management systems
Ability to plan and coordinate events, ensuring all details are executed on a timely basis and within budget
Ability to ensure expenditures and resources are within allotments, and to make appropriate modifications as required
Verbal and written communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
Ability to establish effective routines for excellent communication with all members of the team to maximize productivity
Demonstrated ability take initiative, to work independently and follow through on work assignments
Competency to maintain confidentiality and treat sensitive information with discretion
Ability to establish rapport with people from diverse backgrounds
Demonstrated ability to understand and resolve external and internal partner issues
Ability to maintain a positive, outgoing attitude with genuine customer service orientation with a desire to deliver helpful and reliable service to the Partnership
Ability to follow formal business practices with high attention to detail
Ability to multitask and maintain an organized and effective personal work environment
Adapts readily and effectively to changing priorities and demands
Personable and courteous in working relationships with colleagues, students and the public

Union Statement:

Western Values Diversity:

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.