Legal Administrative Assistant - Toronto, Canada - Stikeman Elliott LLP

Stikeman Elliott LLP

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Join our dynamic team at Stikeman Elliott as a Legal Administrative Assistant and take your career to new heights We are seeking a talented individual to provide exceptional support to our Associate General Counsel and Associate Director, Firm Governance, in a role that encompasses a wide range of administrative, executive, and operational activities.

This is a unique career opportunity to focus on governance work and collaborate closely with senior leaders, contributing to the smooth functioning of our Partnership Board, Firm Partners' Meetings, and the Executive Committee.

Your role will involve providing vital administrative assistance, maintaining SharePoint sites and tracking documents, and coordinating various projects, ensuring their successful execution.

Our Toronto office is in the heart of the financial district and has flexibility for hybrid work. At Stikeman Elliott, we have a culture that values teamwork, service excellence and mentorship.

Aside from working with an incredible team, we also have a fantastic benefits program, a learning and development grant and RRSP (Registered Retirement Savings Plan) matching.

Voted one of the Best Employers in Canada for the past 13 years, Stikeman Elliott is a great place to grow your career

Key Responsibilities:

Provides support to our Associate General Counsel and our Associate Director, Firm Governance in the following areas:

Legal Document Production & Management
Client File Management & Practice Activities
General Administrative Support
Project Coordination
Data Analysis and Collation
Maintain SharePoint sites and tracking documents

Partnership Board and Executive Committee Support:

Administers and maintains SharePoint sites for key documents/materials
Coordinates and implements annual meeting schedules, reporting schedule and deadlines, planning calendar, agendas, appointments and hotel accommodations
Coordinates materials for all meetings including advance distribution of materials
Liaises with Board and Committee members and their assistants
Responsible for preparing shells for Minutes resulting from Board/Committee meetings
Coordinates requisite signatures and maintains official Minute record/archive
Coordinates boardroom setup including food/beverage requirements
Key contributor and instrumental in the planning and execution of the Firm's Partnership Board Election Process

Knowledge, Experience, Skills & Abilities:

Minimum of 3+ years of experience in a Professional Services environment, working alongside senior leadership, or equivalent education and experience
Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint) and familiarity with software used by the firm such as DocuSign and PDF Docs
Able to adapt to changing technology in an environment of continuous learning
Exceptional organizational skills with a proven ability to drive tasks forward and achieve results
Meticulous attention to detail, ensuring accuracy in all aspects of work
Proactive, solutionoriented mindset with sound judgment and resourcefulness in problemsolving
Demonstrated discretion in handling confidential information and maintaining confidential communication
Strong interpersonal skills, fostering a collaborative approach and cultivating relationships with colleagues at all levels of the firm

Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.

_ Please Note:

__ Our firm has a COVID-19 Vaccination Policy which requires all firm members to be fully vaccinated with a Health Canada approved COVID-19 vaccine.

You will not be asked to disclose your vaccination status during the interview process.

If you are offered employment, you will find a vaccination clause in your offer of employment providing that prior to commencing any employment with the Firm, you must be fully vaccinated for COVID-19 and provide proof of a Health Canada approved COVID-19 vaccination.

The Firm will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.