Work Control Administrative Clerk - Toronto, Canada - US Embassy and Consulates in Canada

US Embassy and Consulates in Canada

Verified Company

Toronto, Canada

2 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Hiring Path:

Open to the public

Who May Apply/Clarification From the Agency:
For

USEFM:
LE-06 is equivalent to FP-08. Actual LE/FP salary determined by Washington D.C.
All Interested Applicants / All Sources

Security Clearance Required:
Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is Full Time (40 hours per week).

This position requires afterhours and weekend overtime as needed.

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

Duties:

The incumbent is assigned to the Facility Management Office and reports directly to the Local Facility Manager.

The incumbent is a primary point of contact for all routine, emergency, and preventive maintenance work orders and requests for services and assures distribution to the appropriate employee for action.

The incumbent provides clerical support to the Local Facility Manager and Maintenance Supervisor, including routine administrative tasks and data management.

The incumbent is the customer service representative for the Facility Management section, communicating with personnel from all levels within Consulate General Toronto.

Qualifications and Evaluations:

Requirements:

EXPERIENCE :
A minimum of two (2) years of office administrative/ clerical experience in a customer-service office is required.

Education Requirements:

EDUCATION :
Completion of secondary school is required

Evaluations:

LANGUAGE:
English - good working knowledge reading/writing/speaking is required. This may be tested.

SKILLS AND ABILITIES:

Must be a visionary, forward thinker, and quick understudy with an aptitude to learn so he/she can anticipate the needs of the office and those individuals he/she supports. Must have excellent interpersonal skills and be able to handle a large workload and multiple tasks simultaneously. Must be organized, methodical, decisive, and have professional telephone skills. Must have strong computer skills, able to use the Microsoft Office Software Suite (Word, Excel, Power Point, etc.). Must have good typing skills to write memos, populate spread sheets, and perform data entry. Ability to translate documents from host country language into English or English to host country language. Must have excellent filing skills to keep track of current and historical information, including documents that must be kept in the maintenance library. Must have a keen aptitude to work independently, have impeccable integrity, strong initiative, good judgment, and must maintain confidentiality. Must have valid driver's license and serve as incidental driver as required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info:

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that may include health, separation, and other benefits. The US Mission also offers competitive salary, robust benefits, professional development and celebration of American and Canadian holidays

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*AEFM / USEFM
FS on LWOP and CS with reemployment rights**-IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 ("Certificate of Release or Discharge from Active Duty"), Letter from Veterans' Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

**This level of preference applies to all For