No more applications are being accepted for this job

Administrative Officer, Faculty of Education and - Greater Sudbury, Canada - Laurentian University

Laurentian University

Verified Company

Greater Sudbury, Canada

1 month ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Skip to main content
-
Students:

-
Faculty & Staff:

-
Alumni:

-
Library:

-
Parents & Counselors

Are you ok?

Search

Donate

Français

Academics

»
-
Undergraduate Programs
-
Graduate Programs
-
Admissions
-
Fees & Financing
-
International
-
Laurentian Online
-
Transcripts
-
Important Dates
-
Courses

Services

»
-
Academic Support
-
Athletics
-
Career and Employment
-
Campus Recreation
-
Campus Services
-
Campus Safety
-
Student Life Services
-
Counselling
-
Wellness Support Services
-
Helpful Contacts
-
myLaurentian Hub

Research

»
-
Research Centres
-
Research Chairs
-
Funding Opportunities
-
Highlights
-
Our People
-
Strategic Research Plan
-
Animal Care and Lab-Bio Safety
-
CRCEF Program and EDI Strategy
-
Equity, Diversity and Inclusion
-
Ethics
-
Intellectual Property & Commercialization
-
Jim Fielding Innovation Space
-
Partnerships
-
Perdue Central Analytical Facility
-
ROMEO
-
Research Data Management
-
Research Support Fund

About

»
-
News
-
Faculties
-
Careers
-
Business Services
-
Governance & Leadership
-
Facts & Figures
-
Francophone Affairs
-
Indigenous Programs
-
Policies & Accountability
-
Contact Us
-
Campus Maps
-
About Us
-
Awards
-
Benefits
-
Convocation
-
Events
-
Our Stories
-
Programs
-
Stay Connected
-
Hours of Operation
-
Orientation
You are now in the main content area

Home > Career Opportunity

Administrative Officer, Faculty of Education and Health:

Required Position:

Full-Time Term Appointment until April 30, 2026

Responsibilities:

Reporting to the Business Manager, Faculty of Education and Health, this position provides administrative assistance on several projects and support to various units in the Faculty, including, the Dean's Office and the general offices of the Schools.

Providing full administrative support by assisting the Dean, Associate Dean and the Business Manager, this position also occasionally assists and supports the School Directors and Administrative Assistants.

There is a wide variety of daily, monthly, and annual administrative tasks, including but not limited to:

Provide comprehensive bilingual administrative support to the Dean's office for the Faculty of Education and Health as well as the Faculty's six Schools;
Assist with preparing, entering, editing and proofreading correspondence, invoices, presentations, brochures, publications, reports and related material;
Assist with preparing the timetable, workload letters and course offerings (preparing course master changes and updates, etc.);
Assist with the sessional hiring process, review appointment recommendations and contract creation;
Assist with the contract assignment process;
Update and maintain various excel databases (e.g., Crossappointments, School Sessional Rosters);
Maintain and update the Dean's calendar and organize meetings, including booking rooms, preparing agendas, and taking minutes;
Assist the Schools with their IQAP and accreditation processes;
Assist School Directors and Faculty members with supervision forms, processing payment ;
Participate and assist in budget tracking and reconciliation for the Dean's office and the Schools;
Administer special projects and assume certain responsibilities as assigned by the Dean's Office.

Qualifications:

Postsecondary degree or diploma;
5 years of related experience at an administrative assistant level;
Ability to prioritize and perform multiple tasks simultaneously with mínimal supervision;
Ability to adjust work flow according to emerging priorities;
Demonstrate initiative to independently identify needs and flexibility to help where needed;
Advanced literacy skills to provide adequate support (drafting documents with a minimum of errors);
Strong computer literacy skills (Google Suite, Microsoft Suite, Datatel, Self Service, Adobe, Zoom, ability to maintain and update Faculty webpages);
Basic knowledge of computer hardware to troubleshoot peripherals (projectors, printers etc.);
University policies and procedures (Finance, Registrar, etc. to assist students and faculty);
Numeracy skills (basic knowledge of bookkeeping to track expenses and manage budgets);
Ability to work fluently, oral and written, in both official languages, French and English.

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m.

to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter hours per week.

Applications will only be acce