Event Coordinator, Contract - Vancouver, Canada - TED Conferences, LLC

TED Conferences, LLC

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

This is a short-term contract role for pre-production and onsite support at TED2024 in Vancouver, BC. You may be asked to work some or all of the onsite dates between April 8-19, 2024. The hourly range for this role is $23 - $26 / hour.

TED is looking for a Contract - Event Coordinator (events + exhibits) to join the Experience Production team. This is an opportunity for a contractor to support the production and execution of our exhibits program at TED2024.

The Contract - Event Coordinator is well-rounded with industry expertise in creating, designing, and bringing to life experiential exhibits.

You will have substantial working knowledge and experience in the events industry, administration and project management skills, strategic thinking, a flair for creativity, and a passion for excellence.

You will support TED with sourcing and securing a variety of services and goods.

The responsibilities will involve administrative support, order management, logístical coordination, budget management and reconciliation, and working with the TED exhibits lead to deliver, execute, and fulfill contracted services and goods.

RESPONSIBILITIES

Work with TED experience production lead to bring exhibit concepts to life and ct as the main point of contact for exhibitor logistics.
Assist with components of contracting approved vendors, including negotiation, contracting, and invoicing, ensuring accuracy and quality control.
Track, maintain, report and reconcile budgets.
Liaise and maintain vendor relationships, ensuring accuracy and quality control.
Maintain change orders and daytoday communications.
Provide consistent updates and progress reports to ensure projects are delivered efficiently and on schedule.
Work with internal and external stakeholders in coordinating their activation needs.
Source, consolidate and place orders for frontofhouse needs, including but not limited to: Custom builds, decor, fencing, flooring, florals, furniture, signage, structures, tenting, walls, etc.
Consolidate orders for backofhouse technical needs, including AV, computers, electrical, IT, lighting, plumbing, radios and rigging.
Complete all necessary logistics as required including shipping, deliveries, loadin and loadout logistics, setup and teardown, and production schedules.
Input and update event details and maintain event databases, presentations and other documents on a regular and ongoing basis.
Willingness to contribute where required to ensure the overall effectiveness of the team.

Qualifications:

Degree or diploma in event management, hospitality, project management or similar discipline or combination with relevant work experience.
Strong analytical, strategic planning, and creative problemsolving skills with a solutionoriented approach.
Strong project management skills; ability to juggle multiple projects and stakeholders with competing deadlines and reprioritize as needed.
Confidence in vocalizing and raising concerns when needed.
Knowledge of event production for largescale events.
Motivated and enthusiastic work style.
Proficient in: MS Office, Google Docs, and Airtable.

Additional Information

All your information will be kept confidential according to EEO guidelines.