Administrative Assistant - Ajax, Canada - 369 GLOBAL

Description

ADMINISTRATIVE ASSISTANT

About 369 Global

369 Global is a rapidly growing business conglomerate with interests in education and training, financial services, creative industries, social impact, and more.

With a strong leadership team experienced in building businesses in North America, Europe, South and Southeast Asia, the group continues to seek out opportunities that focus just not on the bottom line but also help shape meaningful global outcomes for our generation and the next


Values

At 369 Global we work together to make our conglomerate a top tier organization in Canada and around the world and ensure that we build a people-centered culture in which to work.

We have strong and experienced team. Our spirit is entrepreneurial. We are nimble and flexible and we hope you can join us on our great adventure

We are looking for an exceptional
Administrative Assistant to join our team.


Duties:

• Assist the Executive Assistant to the Executive Chairman with daily administrative tasks that include managing an active calendar of appointments, keeping track of tasks, screening and directing calls, arranging travel plans for the Executive Chairman, compiling documents for meetings, etc.
• Arrange Board meetings and all required logistics including preparation and distribution of meeting materials and taking minutes in meetings.
• Assist with managing the Chairman's schedule and prioritizing competing demands.
• Assist with establishing and managing Google Drives for the Chairman, 369 Global Inc., etc.
• Order office supplies and maintain appropriate inventory.
• Liaise with vendors, clients, and subcontractors, etc.
• Assist Human Resources with special projects and training initiatives.
• Research and prepare briefing materials, presentation, brochures, correspondence, reports, etc.
• Participate in planning, coordinating, and executing both simple and complex projects as well as other projects as assigned.
• Assist with conducting research on prospective business partners and clients.
• Work in tandem with management team and staff across the organization.

Qualifications:

• Previous experience in a similar role as an Administrative Assistant preferred.
• Postsecondary education in business administration or a related discipline.
• Excellent planning, organization and coordinating skills.
• Demonstrated experience and the ability to work with a diverse team.
• Superior organizational and time management skills.
• Excellent written and oral communications skills.
• Ability to multitask and prioritize daily workload.
• Ability to maintain discretion and confidentiality.
• Demonstrated proficiency in Google Workspace tools, Microsoft Office (Word, Excel, Presentation, and Outlook).
• 369 Global is an inclusive work environment and as such has a workplace accommodation policy in place. Accommodations are available, upon request, for the interview process and other selection stages for job applicants with accessibility needs._

Job Types:
Full-time, Permanent


Benefits:

• Dental care
• Extended health care
• Life insurance
• Onsite parking
• Vision care

Schedule:

• Day shift
• Monday to Friday

Application question(s):

• Do you have excellent written and oral communication skills
• Do you have have demonstrated experience and the ability to work with a diverse team

Education:

• DCS / DEC (required)

Experience:

• Administrative: 1 year (preferred)

Work Location:
One location