Operations Administrator - Toronto, Canada - Circular Materials

Circular Materials

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Purpose of Position:

Principal Duties & Responsibilities:

Work with key stakeholders to provide support to the completion of tasks and activities that drive dayto

- day operations.

Attend meetings and document minutes and action items; follows up and close out all actions.
Support scheduling of meetings and associated administration.
Identify best practices across operations to gain a more streamlined approach to the completion of day

- to-day activities that drive operations.

Develop and edit PowerPoint presentations to support internal and external presentations. Support all communication requirements for the VP, Supply Chain Operations in coordination with the communications department.
Enhance coordination between various departments to maintain efficiency and ensure optimal work production in the organization.
Give recommendations, suggestions, and ideas that can be implemented to transform and improve operations within the organization.
Manage files, informational resources, and databases on SharePoint for various Supply Chain Operations team activities and projects.
Coordinate document management for the team, liaising with other teams (Procurement, PMO, etc.) on document and folder management as required
Ensure training materials are documented and available to support new staff onboarding within Operations.
Perform miscellaneous jobrelated duties as assigned.

Education and Experience:

- work experience in a process improvement or operational efficiency capacity.

Detailedoriented with strong communication skills, both oral and written.
Experience working in a complex, multifaceted environment with multiple stakeholders and senior executives.
Analytical, conceptual, problem solving and research skills to manage multiple initiatives and tasks of varying complexity in accordance with deadlines and shifting priorities.
Effective problem resolution skills, with the ability to build relationships across varied stakeholder groups.
Excellent organizational and time management skills.
Ability to work under pressure with mínimal supervision.

Working Conditions:

This role demands that the incumbent have a flexible work schedule with periods of uneven workload.
The incumbent will have tolerance for change as Circular Materials implements its new program obligations.