Contract Manager - Chalk River, Canada - Canadian Nuclear Laboratories (CNL)

Description

Are you looking for a role that will challenge you? If you answered yes, our Chalk River location is looking for a Contract Manager to provide leadership and oversight related to contract management activities. Can you see yourself collaboratively working with site managers and ensuring contracting strategy and plans are well defined? Does the idea of managing the contractual requirements and relationships between CNL and Contractors/Suppliers sound appealing? If you answered yes, then this may be the job for you

What will you be doing

• Providing authoritative professional advice and support to Sites Managers and Internal Customers through the management of contracts and relationships with Contractors/Suppliers.
• Managing an effective relationship with the Contractor/Supplier.
• Promoting and ensuring a customer service-orientated approach to delivery requirements with recognition of relevant constraints, timelines and budgets.
• Providing oversight and development of Contract Execution Plans to support administration/management of contracts, as required.
• Developing or supporting the development of appropriate Category Management Plans alongside Contract Officers, Contract Administrators and Contract Leads.
• Reading, analyzing, providing advice and applying the contract in daily transactions and in minor disputes.
• Providing oversight and leading the development of negotiation strategies, negotiations and resolution of relevant commercial/contractual issues (i.e., contract changes, disputes, claims, etc.), relationship management, administration and performance management/oversight, including appropriate financial, change and risk management.
• Co-ordinating, leading and/or supporting Contract Kick-off Meetings, and supporting the Contractor/Supplier Progress meetings.
• Functioning as a Single Point of Contact (SPOC) during contract execution, for all commercial and contractual matters between CNL and the Contractor/Supplier.
• Liaising and working with other functional groups including Legal, Quality Assurance, Safety, and Finance, as required throughout the contract execution lifecycle.
• Working with and seeking appropriate advice from CNL Legal on contract amendments, determining contract risks, potential resolutions/disputes, and claims.
• Managing Contract Change Control to ensure that changes are identified early, evaluated, negotiated, documented, funded and approved as per contractual requirements.
• Ensuring Contract logs are managed, contract deliverables are tracked, and all contract documentation is filed in accordance with Document Control procedures.
• Documenting, logging, managing and tracking decisions and events relevant to the contract agreement.
• Supporting invoice validation to ensure compliance with contractual requirements, and monitoring the timely payments to Contractors/Suppliers.
• Monitoring expenditures and accruals against the contract, and working with Internal Customers to ensure accuracy of financial information.
• Providing advice and applying specialized knowledge in developing contract administration processes, procedures and tools.
• Verifying in conjunction with the Contract Team that all contractual obligations, including the technical and commercial conditions are fulfilled throughout the contract.
• Verifying contract completion and ensuring that all work has been completed, and that all deficiencies and administrative matters have been resolved.
• Enforcing a proportional performance management approach to individual contracts, consistent with the contract requirements, including but not limited to monitoring of contract cost, schedule, quality, and technical performance, as well as the implementation of CNL Contractor Performance Scorecards, as applicable.
• Participating in/leads Lessons Learned meetings, and/or documents and sharing any Lessons Learned that were identified during contract execution, and ensuring such lessons are relayed for future procurements or Contractor/Supplier development.
• Identifying and recommending improvements to complex processes that affect own area and others/Internal Customers.
• Participating, leading where identified, and implementing process/procedure creation and/or improvements.
• Responding to situations to contain/mitigate short-term risk in accordance with established processes and procedures.
• Collating necessary information regarding contract(s), to provide input to Relationship Development Plans, and relevant Steering Committees or meetings of Senior Representatives.
• Ensuring they are sufficiently familiar with the work and the progress of the Work, including an appropriate level of attendance at the Work Site, as applicable.

What we are looking for:

• Post-secondary education in Business Administration, Finance, Supply Chain Management, Law, Engineering and/or Contract Administration, with 10+ years pertinent experience or equivalent experience with projects and/or construction projects.
• Designation holder or enrolment in the Certified Supply Chain Management Professional (CSCMP) certification or enrolment in a relevant contract administration/management program (e.g., Certified Professional in Supply Management (CPSM)), is considered an asset.
• Demonstrated knowledge and understanding of supply chain, contract management, contract law, procurement practices/processes and tasks, with emphasis on complex procurements where the participation of technical experts is required (e.g., technical experts, legal, quality assurance, etc.).
• Formal training and/or demonstrated experience in customer service, relationship management, negotiations, and/or conflict, claims and dispute resolution.
• Experience in a highly regulated or nuclear environment would be an asset.
• Technical background or demonstrated understanding of design/construction contracts would be an asset.
• Demonstrated understanding of contract terminology and contract interpretation, contract strategies, pricing models (e.g., Fixed Price, Unit, Time and Material (T&M), Target Cost, etc.) and various contract risks and liabilities.
• Knowledge and experience with a variety of Quality Assurance programs.
• Understanding of Financial (cost) management and accounting practices.
• Knowledge of Nuclear Quality Assurance programs is considered an asset.
• Must be able to work independently, establish priorities in order to meet conflicting deadlines, and to resolve conflicts promptly.
• Must possess strong work ethics and sense of accountability, and a willingness to devote additional/extended hours, when required.
• Must be able to interpret scopes of work, drawings and/or technical specifications, and understand basic technical and quality issues.
• Possesses excellent skills pertaining to attention to detail, written and oral communication in English and French will be an asset, time management, coordination, planning, organization, problem-solving, analysis, research, reporting, customer service, and leadership.
• Must possess strong negotiation and dispute-resolution skills.
• Demonstrated ability to lead others through influence rather than authority.
• Must use their leadership, organizational and time management skills to lead, coordinate and facilitate contract administration/management requirements for multiple and/or large Contracts.
• Possesses strong computer skills, and knowledge of MS Office Suite programs (e.g., Word, Outlook, Excel and PowerPoint). Good working knowledge of Oracle E-Business Suite, Primavera P6, SharePoint, ATOM, ISNetworld, E-Sign, and Contract Risk Management applications such as AVEVA - ProCon, is considered an asset.
• Ability to demonstrate strong Project Management Knowledge and understanding.
• Must be able to maintain organized, clear and concise electronic documentation and contract files, during all stages of the procurement, as defined by CNL's policies/guidelines.
• Demonstration of strong emotional intelligence and communication skills to work with a wide range of Stakeholders.
• Evidence of effective analytical abilities to interpret data and use to develop strategies and tactics.
• Sound knowledge and appreciation of ethical contracting and business conduct and practices, and demonstrates a high level of professionalism.
• Demonstrated ability to produce high-quality written documentation.
• Demonstrated ability to lead, mentor, motivate and align staff, Internal Customers, Stakeholders and Contractors/Suppliers.

Security clearance eligibility required: Reliability Status, which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, United States and/or the United Kingdom.

Why CNL?

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pace setters, so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

• Work-life balance is an integral part of our overall health and well-being; at CNL, we value this.

We offer a complete total rewards package:

• paid time off (vacation, sick, floater & personal);
• benefits effective day one, that's right no waiting period;
• tuition support
• and a pension

Location:

CNL works with employees across our Canadian locations to enable a hybrid workforce where possible. Our Hybrid employees work with their manager to establish expectations for when they will be on site vs when they are working from home.

About CNL:

CNL is Canada's premier nuclear science and technology organization and a world leader in developing nuclear technology for peaceful and innovative applications. Using our unique expertise, we are restoring and protecting the Environment, we are advancing clean energy technology, and our medical breakthroughs continue to improve the health of people around the world.

Our Priorities:

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.

CNL is committed to providing an atmosphere free from barriers that promote equity, diversity and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders and partners of all racial, cultural, and ethnic identities.

CNL also supports a workplace environment and a corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity and Excellence, which encourage equitable employment practices and career prospects inclusive of accommodations for all employees.

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please inform the Talent Acquisition Specialist with whom you are in contact. All information received in relation to accommodation requests will be kept confidential.

The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.

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