Administrative Assistant - St. John's, Canada - Association for New Canadians

Association for New Canadians

Verified Company

St. John's, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Job DescriptionJob DescriptionSalary:

Association for New Canadians is a nonprofit, communitybased organization dedicated to the provision of settlement and integration services for immigrants and refugees._

Job Title:
Administrative Assistant**
Location: St. John's, NL

Position Type: 1 full-time position to March 31, 2024, with the possibility of renewal pending operational needs and funding approval

Closing Date:
September 08, 2023

Reporting to the Executive Director (ED), the
Administrative Assistant will provide a high-level of organizational support and enhance the daily operations of the Executive Office.

Roles and Responsibilities

Provide direct administrative and office management support to the Executive Office including developing and maintaining an effective filing and documentation management system
Support with managing the ED's calendar and preparing files for review aligned with the day's agenda
Prioritize and manage multiple priorities and projects with timely followthrough
Manage both internal and external requests and queries effectively and professionally
Plan and schedule meetings, presentations, and other officerelated events; send reminders regarding upcoming appointments
Prepare, edit and/or proofread standard documents for both internal and external communication
Liaise with the senior management team on internal matters and follow up on priority initiatives
Capture/transcribe meeting notes as requested
Maintain a high degree of confidentiality in daily activities
Organize and coordinate the setup and breakdown of meeting rooms including the board room calendar, catering, and IT requirements
Other general administrative duties

Qualifications and Experience

Postsecondary degree or diploma in Office Administration, Business, or related discipline or any combination of education and experience
1 to 3 years of experience managing a busy office environment
Demonstrated initiative and proactive in coordinating the requirements of the Executive Office
Independent thinker; takes initiative in office management and coordination
Excellent written and verbal communication skills appropriate for external stakeholders and partners
Confidentiality is built into the applicant's work ethic
Exceptional interpersonal skills and the ability to build strong working relationships within the organization and externally
Superior organizational and time management skills with great attention to detail
Indepth knowledge and experience in Microsoft 365 and Google Workspace is essential

Conditions of Employment

Legal authorization to work in Canada.
Flexible to work outside of standard core hours (Monday-Friday, 9 am 5 pm)
How to Apply_

_ Association for New Canadians__ values inclusiveness and is an Equal Opportunity Employer. Preference will be given to applicants who are a Canadian citizen or permanent resident of Canada or those who are legally entitled to work in Canada. We thank all applicants for their interest, however, only those selected for an interview will be contacted._