Administrative Assistant - Duncan, Canada - Trotter & Morton Group of Companies

Trotter & Morton Group of Companies

Verified Company

Duncan, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Fred Welsh Ltd. team in conjunction with Trotter & Morton Ltd. (FWL-TM) is looking for an Administrative Assistant to join our team in Duncan British Columbia.

This position involves duties of moderate complexity and requires a sound knowledge of departmental procedures, as well as judgment and initiative.

On-going activities might include: providing administrative and clerical support, filing, invoice documentation control, printing and circulating reports.

Roles and Responsibilities:

Refer all inquiries to the appropriate individuals, divisions or departments across the organization
Forward call centre messages to appropriate staff members
Receive and distribute all forms of paper correspondence including faxes in a timely manner
Drafts, edits, formats, organizes, prioritizes, assembles, files and/or distributes documentation and forms to avoid delays and ensures that reports and other documents are sent to customers before the established deadlines
Provides assistance to the staff within the department by processing project correspondence
Scan and validate incoming invoices and distribute them to the appropriate staff
Organize, maintain and assist in compiling data for various reports
Assist with reports, letters and special projects
Perform other duties as required

Required Skills:

Strong organizational and time management skills, with the ability to prioritize and organize multiple concurrent assignments
Strong computer competency, especially in the Microsoft Office Suite
Excellent ability to collaborate within crossfunctional teams
Strong attention to detail
Excellent verbal and written communication skills
Ability to problem solve

Required Experience

High School Diploma or equivalent
Completion of a 1year college or other program for administrative assistants or business administration
Minimum 2 years' experience in an administrative role

Our Commitment to Diversity
FWL-TM is an equal opportunity employer.

We are committed to hiring talented, qualified professionals without regard to race, age, gender, or any other protected ground and to providing an environment without discrimination.

Every effort is made to provide fair and equal employment and development opportunities and to ensure that our policies regarding hiring, compensation, promotions, and transfers are based solely on skills and capabilities, job requirements, job performance, and other job-related criteria.